Finance Assistant

Salary: £32,000 – £35,000 per annum   

Full-time, 37.5 hours per week, Monday to Friday

Closing date: 1st November 2026 (may close earlier if we find an appropriate candidate)                     

Do you want to be part of a unique Community where people live, work, learn and celebrate life together?

About Us:

Camphill Milton Keynes Communities is a charity providing unique, person-centred support, based on a modern view of the Camphill movement, for adults with learning disabilities and autistic spectrum conditions, as well as a number of people living in the Milton Keynes & Northamptonshire area with a learning disability.

About the Role:

The Finance Assistant will provide accurate and timely financial administration support across the charity at both sites. The role is responsible for processing transactions, maintaining financial records, supporting month-end procedures, and ensuring compliance with charity accounting and financial controls. The job is split between two sites, mainly at our Blakesley office, with 1-2 days per week in the Milton Keynes office.

Key responsibilities include:

Purchase Ledger

• Process supplier invoices accurately and promptly.
• Prepare and process supplier payment runs.
• Resolve supplier queries.
• Maintain the purchase ledger and ensure records are up to date.

Sales Ledger and Income Processing

• Raise sales invoices and credit notes.
• Manage income received from councils/NHS bodies.
• Record and reconcile donations, grants, fundraising income, and other receipts.
• Monitor outstanding debts and support credit control activities.

Bank and Cash Reconciliations

• Perform daily and monthly bank reconciliations.
• Investigate and resolve discrepancies promptly.
• Maintain and administer the charity’s petty cash system in accordance with financial policies and internal controls.
• Maintain and administer the residents’ finances in accordance with financial policies and internal controls.
• Reconcile petty cash balances on a regular basis and investigate any discrepancies.
• Prepare petty cash reports and journals for month-end accounting.

Financial Administration

• Maintain accurate financial records and supporting documentation.
• Assist with month-end and year-end financial processes.
• Prepare journals and reconciliations as required.

Payroll Support

• Assist with payroll administration and pension processing.
• Maintain payroll records and employee finance documentation.
• Liaise with payroll providers where applicable.

Audit and Compliance

• Assist with the annual audit and preparation of audit schedules.
• Support compliance with charity accounting regulations, internal controls, and financial policies.
• Ensure financial records are maintained in accordance with statutory requirements.

Systems and Process Improvement

• Maintain finance systems and databases.
• Contribute to the continuous improvement of finance processes and controls.
• Support finance projects and system developments as required.

Person Specification

Essential Qualifications and Experience

• Previous experience in a finance or accounts administration role.
• Experience of purchase ledger, sales ledger, and bank reconciliations.
• Experience of managing petty cash and undertaking cash reconciliations.
• Good understanding of double-entry bookkeeping.
• Strong IT skills, including Microsoft Excel.
• High level of accuracy and attention to detail.
• Build a professional working relationship with residents, colleagues and relevant professionals.

Essential Skills and Knowledge

• Strong numerical and analytical skills.
• Excellent organisational and time management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• A proactive and flexible approach to work.

Desirable

• AAT qualified, studying towards AAT, or equivalent finance qualification.
• Experience within the charity or not-for-profit sector.
• Experience in the care sector.
• Experience in payroll work.
• Knowledge of charity accounting and restricted/unrestricted funds.
• Experience using cloud-based finance systems, specifically QuickBooks and Dext.

Key Competencies

• Accuracy and attention to detail.
• Integrity and accountability.
• Teamwork and collaboration.
• Ability to work on own initiative and under direction.
• Problem-solving skills.
• Commitment to the charity’s mission and values.

The most important thing is a caring attitude, genuine interest in people and willingness to work in accordance with our Mission and Vision Statement.

What we offer:

• £32,000 – £35,000 per annum
• 30 days’ annual leave, including bank holidays, rising with length of service
• Discretionary enhanced company sick pay
• Contributory pension scheme
• Full training and ongoing professional development
• A supportive, stable team environment with a charity that invests in its people

Why Join Us?:

• We are keen on staff development! We offer excellent professional and career development and training opportunities, including professional qualifications
• We promote a diverse, friendly and high-quality working environment
• We offer the opportunity to work amongst a team of dedicated, creative and supportive colleagues
• We provide a fully paid DBS, generous holiday and work pension scheme
• If you are interested in this unique opportunity, then please apply by submitting your CV and a short supporting statement

How to Apply:

If you’re interested in helping create a transformative living environment for adults with learning disabilities, we’d love to hear from you!

To apply, please submit your CV and a cover letter outlining your relevant experience and why you’re the right person for this role to [email removed].

If you are interested in this unique opportunity, then please apply by submitting your CV and a short supporting statement, outlining:

“What is it about working with us in this position that interests you, and what skills, experience and values can you bring”?

Please note: we review applications frequently, and interviews will take place shortly after we shortlist them.   If we feel we have received a sufficient number of applications, we reserve the right to close the advert early. Don’t hesitate and apply as soon as possible.