Licensing Admin Assistant

We’re the Moonpig Group – home to Moonpig, Greetz, Red Letter Days and Buyagift – and we’re on a mission to make people feel loved, celebrated and remembered. Whether it’s a card that gets them laughing out loud or a gift that makes their day, we help people stay close, no matter the miles.   We’re proud to be leading the online gifting revolution, with brilliant products, clever tech and a whole lot of heart. Our platform makes it easy to create moments that matter – packed with personal touches and delivered with care.   We’re not just about selling cards or gifts – we’re here to spread joy, spark smiles and make every celebration feel extra special. And with values that guide how we work and support one another, we’ve built a place where people (and ideas) can truly thrive.   If you’re looking to make an impact, bring your spark and be part of something meaningful – we’d love to have you on the team. 🌙🐷  

Licence Admin Assistant | 📍London – Hybrid (1-2 days per week in the office) | 💰Competitive Salary + Benefits

 

Love brands, creativity and bringing great designs to life? We're looking for a Licence Admin Assistant to join our creative team at Moonpig.

 

In this role, you'll help our design team manage licensing approvals, artwork and product launches. You'll keep things running smoothly, from the first design concept through to the final product, using tools like Jira and our artwork management system.

 

It's a great opportunity for someone who enjoys working with brands, has a keen eye for detail and loves being part of a creative, administrative team.

Key Responsibilities

Manage licensing approvals for our licensed brands using a range of third-party systems.

Track each stage of the approval process, from initial concept to final sample submission, and check that products launch correctly on our website.

Work closely with the Senior Licensing Manager to help resolve any issues during the approval process.

Prepare sales updates for licensors, support internal licensing communications and track our top 40 brands.

Research trends across retail, social media, licensing events and presentations. Create inspiring mood boards to help the design team explore new card ideas.

Support other areas of the card team, including working with our publishing partners. This involves raising tickets, checking files, updating documents and gathering content to share internally.

Help prepare artwork for print and online, using Adobe Photoshop and Illustrator to make sure files are set up correctly.

Attend industry events and trade shows, including BLE, Toy Fair, PG Live, Top Drawer, Spring/Autumn Fair and licensor showcase presentations.

About You

 

We're looking for someone who's organised, curious and excited about working with brands and creative teams.

What you'll bring:

A genuine interest in brands and licensed products.

Working knowledge of Excel and Google Docs.

Excellent attention to detail and a careful, organised approach to work.

Ability to manage several projects at once and meet tight deadlines.

Confidence working independently and taking ownership of tasks.

A willingness to learn new skills and pick things up quickly.

A positive, proactive approach to solving problems and getting things done.

Nice to have:

A background in a creative environment.

Previous experience working in licensing.

Our Interview Process:

  Stage 1: Recruiter screening call (15-30 mins) Stage 2: In-person interview & task (45-60 mins) Stage 3: Potential stage meet and greet    Offer! 🎉 What's in it for you?   We believe in empowering our team to do their best work. Enjoy: 💰 Competitive Pay & Bonuses: Plus, generous pension plans & staff discounts. 💆🏽 Wellbeing First: Private healthcare (UK) and mental health support  🏖️ Flexible Working & Time Off: Generous holidays, hybrid working (1-3 days in office, depending on role/team) & up to 20 days of international working. 📈 Career Growth: Learning allowances, coaching & development programs.   Want to know more? Explore our full benefits package: here   Our Ways of Working: We trust our colleagues to do what’s right and offer flexibility to support a balance between work and life. At the same time, face-to-face office time is an important and expected part of working at Moonpig Group. We believe regular in-person working supports collaboration, alignment, and effective decision-making. Candidates will have regular and ongoing time working from the office as part of their role, which will be discussed during the recruitment process.   Moonpig Group's Commitment to Equality, Diversity, and Inclusivity: At Moonpig Group, we’re all about creating a workplace where everyone feels they truly belong. We celebrate what makes each of us unique, whether that’s our background, how we work best, or what matters most to us.   From working parents who need flexible hours to neurodiverse colleagues with specific working styles, we’re here to support our people in ways that work for them. Because when you feel valued and included, you can thrive, and so can we.   We’re proud to have a number of employee-led groups driving this forward, including our LGBTQ+, Gender Balance, Neurodiversity and EMBRACE (Educating Myself for Better Racial Awareness and Cultural Enrichment) communities, plus our Group-wide EDI committee. These teams help make sure every voice is heard and every idea has a place.   We know that diversity fuels creativity, innovation and connection, and that’s why we’ll keep pushing for progress. Together, we’re building a culture where everyone feels safe, supported, and free to be their brilliant, authentic selves.   If you have a preferred name, please use it to apply and share your pronouns if you are comfortable to do so😊 - If you have any reasonable adjustment requests throughout the interview process please let us know on your application or speak to the Recruiter.