Accounts Executive & Administration Support

Accounts Executive & Administration Support – Chiswick – £30,000 – £35,000 DOE

Our client, a Property Management company, specialising in block and estate management are looking for an experienced Accounts Executive & Administration Support to join their small but tight-knit team.

Responsibilities:

• Accounts payable
• Paying approved invoices and registering them with property management software Arthur
• Liaising with staff members on accounts payable for approval of invoices
• Managing records of all paid invoices and saving them in a specific folder

• Accounts Receivable
• Issuing service charge invoices
• Issuing Section 20 Works Invoices
• Issuing ground rent invoices and notices
• Liaising with leaseholders
• Liaising with the person reconciling the accounts
• Raising service charge invoices, ground rent invoices, section 20 works invoices on Arthur software
• Liaising with staff members on accounts receivable

• Managing rent received

• Remitting rent received

• Emailing property owner statements to landlords

• Emailing and posting service charge invoices and section 20 notice invoices to leaseholders

• Managing business account payments and client bank account transactions

• Xero invoicing management

• Supporting property managers

• Supporting CEO

• Preparing awards applications

• Preparing TPI audits

• Liaising with TPI regarding memberships and audits

• Managing reimbursement of expenses to staff

• Attending post office to post special delivery-recorded delivery items

• Keeping a record of all recorded delivery and special delivery receipts

• Adding a property into Arthur System

• Adding property owners into Arthur System

• Preparing keys for contractors

• Key/ Access management

• Preparing Section 20 Notice Letters

• Liaising with directors and leaseholders regarding accounts payable and receivable

• Preparing and posting welcome letters

• Opening client ring fenced bank accounts

• Closing unused bank accounts

• Managing change of bank account names

• Managing 3 email accounts

• PAYE payments & payments to concierge

• Issuing Section 8 & Section 13 notice and similar notices

• Financial management and administration

• Compliance management
• Managing all certificates on Arthur i.e liaising with accountants on accounts preparation, managing companies house register, confirmation statement management
• Managing certificates on Arthur i.e liaising with property managers on gutter cleaning dates, FRA management, fire door and communal fire door inspection timelines and similar, property inspection dates management

• PA to the CEO

• Building height record management

• HSA policies management

• Policies management

• Administering processes and preparing processes when required

• Preparing records of Asbestos and similar inspections and noting on Arthur

• Being the sole responsible person of compliance

• Property owner registry management

• Administering notice of charge and transfers

• Sending terms, management agreements via Signable to new clients
• Company Secretarial Work;
• Updating companies house shareholder registry
• Filing completion statements
• Liaising with accountants on client accounts filing
• Preparing share certificates

Skills and Experience Required:

• Previous experience working on service charge accounts
• Block management experience ideal
• Ability to use own initiative
• The ability to work in a team as well as individually
• Confidence to communicate effectively and efficiently

Salary: £30,000 – £35,000
Working Hours: Monday to Friday 9am – 5pm, office based initially, potential for hybrid once probation has been passed

If you are a proactive individual looking for a new role, please contact Anisha on the Business Support team at Dove & Hawk Property Recruitment.
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