DIO European Support Group Facilities Manager

Job summary

The Facilities Manager (FM) will be required to take the lead in delivery of Hard and Soft Facilities management for designated areas within European Support Group (ESG).
They will have to manage stakeholder, supplier (both with the UK delivery organisation, Industry Partners and Local Contractors)) and host nation interfaces, solving a range of problems with a degree of independence and communicating issues simply, quickly and accurately.
The C2 FM will be delegated through ESG authorities and responsibilities commensurate with their experience, qualification and business needs and will be required to exercise Commercial and Financial control over Defence Infrastructure Organisation (DIO) ESG FM works by the team.

Assist the Head FM with the development of the Command Infrastructure Delivery Plan (CIDP) and assist the end user in delivery of Infrastructure supporting the end user as DIOs technical Subject Matter Experts (SME) from the development of the SoN until the practical completion certificate.
Assist in the development of the financial planning/forecasting. This is to include budget review with the Head FM and Business Support Manager at each Accounting Period.
Management and inspection of all FM works in conjunction with the Assurance Manager and IP if applicable to ensure work delivered meets the required Specification and offers value for money.

The tour length is 3-years.

This position is advertised at 37 hours per week.

Job description

• Manage compliance requirements including statutory, regulatory and local obligations, ensuring all certification, records, asset data, and maintenance documentation are accurate and up to date.
• Manage and assure the delivery of hard FM services across the allocated area, including monitoring condition, safety, and performance through inspections and assurance checks.
• Oversee the daily operation of the DIO Helpdesk, ensuring faults are logged, prioritised and responded to in line with agreed service levels.
• Plan, coordinate and oversee planned preventative maintenance, reactive repairs and minor works, managing contractor performance and ensuring service standards are met.
• Undertake site visits with LMS, inspections and assurance checks to ensure services are delivered to the required standard.
• Support budget monitoring and contribute to value-for-money decisions in relation to facilities services and minor works.
• Contribute to continuous improvement by identifying recurring issues, service risks and opportunities to improve delivery.
• Undertake all relevant training in the use of Integrated Management System (IMS) and represent ESG as Point of contact (POC) for all continuous improvement of the IMS system.
• Support the Overseas Prime Contract Senior Facilities Manager with IMS tasks.

If you need to contact Defence Business Services (DBS) regarding this vacancy, please indicate that your vacancy is being handled by Resourcing Team 1.

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Person specification

Preferably from a Facilities Manager background, there will be travel around Europe. The candidate should be able to work in different cultures and environments maintaining UK Standards of compliance

Licences

Driving License

All licences declared must be held at point of application and if applicable be in date. Equivalents will not be accepted.

Qualifications

Working towards Facilities Manager membership or qualification

Memberships

Working towards Facilities Manager membership or qualification

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Delivering at Pace
• Making Effective Decisions
• Leadership
• Managing a Quality Service

Benefits

Alongside your salary of £37,330, Ministry of Defence contributes £10,814 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Discover My Benefits:

Please follow the link to visit the Discover My Benefits site which showcases the benefits and discounts offered when working as a civilian for the MOD. https://discovermybenefits.mod.gov.uk/civilian/

This post offers full relocation allowances subject to availability. Cost of Living Overseas Allowances is payable based on personal circumstances and marital status.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

This is an established MOD post within SHAPE which is a NATO base. Due to the provision of the NATO Status of Forces Agreement (SOFA) any Non-Married dependent/partner will not be eligible for either NATO medical/dental facilities or Service Furnished Accommodation (SFA).

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

The sift will be conducted on Behaviours: Changing and improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Leadership, Managing a Quality Service. Experience: CV and Personal Statement.

The interview will be assessed on Behaviours: Changing and improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be busine