Procurement Administrator |EK|

Procurement Administrator

We are currently recruiting for a Procurement Administrator to join a busy team, providing purchasing and administrative support across supplier and subcontractor services. This is an excellent opportunity for an organised and detail-focused individual with experience in purchase orders, supplier liaison and order management.

The Role

The successful candidate will be responsible for placing and managing orders, liaising with suppliers and internal teams, monitoring outstanding works and resolving any purchasing or delivery issues. You will ensure orders are accurately processed and tracked through to completion while maintaining accurate supplier and purchasing records.

Key Responsibilities

• Raise and place purchase orders directly with suppliers.
• Liaise with internal teams regarding subcontracted works and purchasing requirements.
• Communicate with suppliers and subcontractors to obtain updates on outstanding works and orders.
• Track, amend and update purchase orders as required.
• Resolve order, pricing, delivery and invoice discrepancies.
• Contact suppliers regarding shortages, missed appointments, late deliveries and other issues.
• Review overdue orders and escalate significant supplier delays.
• Maintain accurate and up-to-date supplier and purchasing records.
• Monitor orders through to completion and ensure information is accurately recorded.
• Provide general purchasing and procurement administration.
• Support internal teams with supplier and order-related queries.
• Assist with cost-saving initiatives and identify opportunities to improve purchasing processes.
• Ensure all purchasing information and records are maintained accurately and efficiently.

About You

We are looking for someone who is highly organised, proactive and detail-oriented, with previous experience in procurement, purchasing, supply chain or a similar administrative environment.

You will have experience managing purchase orders and working directly with suppliers, with the confidence to chase outstanding orders and resolve discrepancies. Strong communication skills are essential, as you will work closely with internal teams, suppliers and subcontractors.

Experience using SAP, COUPA or similar procurement/order management systems would be advantageous, alongside good Microsoft Excel skills.

Essential Experience

• Previous experience in procurement, purchasing, supply chain or purchasing administration.
• Experience raising and managing purchase orders.
• Experience liaising with suppliers and/or subcontractors.
• Strong order tracking and administration skills.
• Experience resolving supplier, pricing or delivery discrepancies.
• Excellent attention to detail and record-keeping skills.
• Ability to manage competing priorities and meet deadlines.
• Good written and verbal communication skills.
• Competent IT skills, particularly Microsoft Excel.

Desirable

• Experience using SAP, COUPA or similar procurement systems.
• Experience within a local authority, housing, repairs, facilities management or subcontractor environment.
• Experience supporting cost-saving or process improvement initiatives.