Archive Management Team Manager

Job summary

Join Our Dynamic Archive Management Team!

Are you ready to take on a pivotal role in our Archive Management team? We are seeking a passionate and driven manager to oversee large-scale document moves and lead a team of up to eight talented individuals. If you have the potential to manage and develop teams, even if you haven't yet had the chance to demonstrate it, we want to hear from you!

Job description

Progression Opportunity: This is not just a job; it's a career progression opportunity! After successfully completing a 12-24 month development plan, you will be promoted to the senior position of Archival Storage Manager. The development plan includes comprehensive training and hands-on experience. During this development period, you will build a good understanding of our data, learn to manipulate it in Excel, and present it via Power BI, all while honing your people management skills.

What We’re Looking For: As a custodian of over 1000 years of iconic national documents, we need someone who is highly motivated, can stay calm under pressure, and has a proven track record of meeting deadlines. You should be a team player with excellent interpersonal skills and a methodical approach.

Collaborative Environment: You will work collaboratively with other managers and both internal and external stakeholders in a bustling environment. Your mission will be to deliver data-driven storage solutions that support both day-to-day operations and large-scale document accessions to The National Archives.

Why Join Us? Join us in beautiful Kew, just a 10-minute walk from the Overground and Underground stations. Enjoy a range of benefits including a Civil Service Pension, discounts at local businesses, wellbeing resources, and access to our on-site gym, restaurant, and staff bar.

Work Schedule: This is an onsite role with a standard working pattern of Monday to Friday, plus overtime every third Saturday. Every six weeks, you will be on a late rota, working from 10:50 am to 7 pm on Tuesdays and Thursdays. Additionally, you will visit our offsite storage facility twice a year, which may require an overnight stay.

If this sounds like the perfect opportunity for you, apply now and become a part of our dedicated team at The National Archives!

Person specification

Essential criteria:

• The potential for managing and developing a team
• Excellent communication and interpersonal skills
• Demonstrable experience of liaising with internal and external stakeholders, including the supervision of contractors
• Strong influencing and negotiation skills with the ability to be flexible
• Proven ability to proactively manage own workload, as well as that of others, to deadline in a demand-led environment
• Strong analytical skills with experience of using routine data to make decisions in consultation with other managers
• High level of attention to detail and the ability to maintain accuracy across sustained periods

Application Process

• Interview: Interviews will be held on-site

• Personal Statement: We ask all applicants to submit work history details and a personal statement, not exceeding 1200 words

Selection for interview will be based on the ‘essential’ requirements shown above so please ensure that your application demonstrates in detail how you meet these requirements.

If we receive a large number of applications candidates will initially be assessed on the following criteria:

• Strong analytical skills with experience of using routine data to make decisions in consultation with other managers

SC clearance/willingness to obtain SC clearance will be required for this role. This requires candidates to have been resident in the UK for at least the past five years. Please do not apply if you have been resident in the UK for less than five years as your application will be rejected.

We are unable to offer sponsorship for this role.

Benefits

Alongside your salary of £30,209, The National Archives contributes £8,751 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk;

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via [email removed] as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union