Administrator - Manchester & Salford University Air Squadron

Job summary

6 Flying Training School (FTS) is responsible for the command and management of the University Air Squadrons(UAS) and their associated Air Experience Flights(AEF) located across the UK. The 6FTS Mission is to attract talent to regular and reserve RAF Service and educate selected undergraduates on the role of Air Power, in delivering the nations defence. 6FTS is located RAFC Cranwell, Lincolnshire.

This position is advertised at 37 hours per week.

Job description

This admin position is located at Manchester and Salford University Air Squadron (MASUAS) whose Headquarters is at Royal Air Force Woodvale, Formby Bypass, Liverpool L37 7AD. MASUAS is a small but dynamic team that provides support to student members and local staff. MASUAS Admin is a demanding job with the requirement to be able to think on your feet and act accordingly without supervision. The successful candidate must be a self-starter, able to perform under pressure and provide solutions using own initiative. Attention to detail and forward thinking are very important. We are looking for someone with excellent communication skills, both verbal and written.

Person specification

Responsibilities

• Producing documents within agreed deadlines,

• Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Adjutant

• Arranging occupational medicals for students

• Update and maintenance of personnel files, electronic and paper

• Update attendance registers, providing accurate and detailed account of authorised pay

• Input data into human resource shared service, personal information, pay, travel and subsistence

• Arrange Adjutant's diary for recruitment interviews, online and physical appointments

• Resolution of day-to-day service delivery issues with users and contractors

• Assist/advise students with form filling and signposting

• Administer regular and ad hoc team meetings

• Administer travel bookings

• Monitor multiuser email account and respond or redirect.

• Dealing with telephone and written enquiries in a positive manner considering the data protection legislation, delegated authority and the statutory guidance and directions

Experience of the RAF would be an advantage but not essential as mentorship will be provided.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Changing and Improving
• Developing Self and Others
• Working Together

Benefits

Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

Benefits include, but are not limited to:

• Flexible working opportunities

• Training and personal development

• 25 days paid annual leave rising to 30 days on completion of 5 years’ service, plus leave for HM The King’s birthday

• 6 days special leave per year which can be used for volunteering activities

• Highly competitive civil service pension scheme

• Enhanced maternity, paternity and adoption leave

• Subsidised membership to a fitness suite and lunchtime/evening Military led fitness classes

MOD offers support and development in your career, including apprenticeships, that you may be able to undertake as part of this role. An apprenticeship is a combined package of work and training allowing you to gain professional knowledge, practical experience and wider skills required for this job and your future career. Successful candidates can discuss their learning and development options withtheir manager when in post.

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary