Hub Site Manager

Support Our Schools. Make a Difference.

Every great school relies on skilled, organised and dedicated staff working behind the scenes.

At Hartland High School and Oakbank School, we are seeking a committed Hub Site Manager to join our team and play a key role in ensuring the smooth and efficient running of our schools.

This is a rewarding opportunity to contribute to the daily life of the schools, providing essential support that enables pupils, staff and the wider school community to thrive. Your work will have a meaningful impact on creating a positive and successful learning environment.

About the Role

As a Hub Site Manager, you will provide essential administrative and operational support that enables staff to focus on delivering high-quality teaching and learning. You will be a key point of contact for colleagues, pupils, parents and external stakeholders, helping to ensure processes run effectively and professionally across our schools.

Main duties of the role include:

• Ensure that a keyholder is appointed for each school with responsibility for security of the premises. To include the opening up and locking of premises’ including extended school provision, lettings and emergency call outs, identifying and training suitable additional keyholders to cover periods of absence.
• Be the primary contact for all school estates projects within the hub, under the direction of Regional Estates Manager and Capital Project Managers.
• Follow GLT financial processes, including monitoring the delegated estates budget, and ensuring best value.
• To manage a range of re-decoration and maintenance work, as agreed with the Regional Estates Manager to ensure a high standard of repair & decoration throughout the schools, following GLT Safe System of Working protocols.
• Manage the site teams in undertaking activities to maintain safe and clean external environments e.g. gritting, litter picks, waste collection and removal, graffiti removal, safe access routes and keeping drains free from obstruction.
• To be responsible for ensuring Health and safety and compliance checks are undertaken across the hub, including: Fire, Asbestos, Legionella, vehicles, and to keep accurate online records and paperwork relating to statutory compliance, building, plant, and equipment servicing and maintenance.
• To use the online helpdesk system to record and respond to job requests, plan works, and effectively direct work across the sites within the hub.
• To arrange for maintenance work to be carried out by suitably qualified contractors, obtaining quotations, completing necessary paperwork, monitoring the safety of their working practices using the GLT Safe System of Working protocols, carrying out site inductions, reporting where possible on the quality of their work and follow up any apparent failures or further work required.
• To oversee the efficient operation of the premises programmed systems, ensuring that all plant and equipment operates at maximum efficiency and economy, and regularly inspect plant and equipment to ensure that it is clean and in a safe working order, reporting any deficiencies as appropriate.
• To be responsible for receipt of deliveries of goods and equipment and distributing as appropriate. To include maintaining appropriate records as required and appropriate levels of cleaning/sundries and repairs and maintenance materials.
• Manage the cleaning and site staff, or where appropriate the monitoring of cleaning contractors. Monitoring cleaning standards, ensuring corrective action as required and supporting during periods of absence, or where additional cleaning is required.
• To undertake general porterage duties to include the setting out and putting away furniture as necessary.

• Be aware of all out of hours activities at the schools within the hub, and arrange deployment of staff to ensure the opening, closing, heating, and availability of equipment as necessary.
• To be responsible for the health and safety of all premises related activities at schools across the hub.
• Review and update site specific risk assessments, and maintain the risk registers.
• Support the H&S Leads with any investigations that require actions or recommendations relating to the site.
• Support the H&S Leads and Headteachers in coordinating emergency evacuations or drills.
• Undertake H&S and other relevant training as required.

• All users are to be trained in the safe use of tools and equipment, and have received role specific H&S training.
• Managing work in liaison with the Regional Estates Manager to meet business needs.
• Deployment of a range of staff across sites within the hub.

• React to unforeseen emergency situations, taking appropriate actions.
• Although the post-holder reports to the Regional Estates Manager, the day to day operation of the schools comes under the direction of the Headteacher or his/her deputy.
• The post-holder will be required to oversee cleaning standards.
• The post-holder will be required to supervise contractors where appropriate.
• The post-holder is responsible for arranging for suitable keyholders to be contactable outside normal working hours. He/she will be expected to respond appropriately in the event of emergencies arising.

• The postholder will be required to communicate courteously, considerately and effectively with; All GLT employees, senior management, governors and trustees
  students and the wider school community, contractors and visitors and GLT shared services teams
• At certain points of the day the post-holder will be expected to undertake bending, lifting and stretching in the course of their duties e.g. maintenance work, painting and decorating, repairs to fixings, receiving deliveries of goods and equipment, setting out and putting away furniture.

• Due to the nature of the Hub Site Manager role there will be an expectation that the post-holder will be exposed to dirt and dust which on occasions, during periods of adverse weather conditions, may be higher than normal.
• Be aware of and comply with policies and procedures relating to child protection, health, safety, security and confidentiality, reporting all concerns to an appropriate person.
• Contribute to the overall ethos/work/aims of the school and trust.
• Appreciate and support the role of other professionals.
• Attend relevant meetings as required.
• Participate in training and other learning activities and performance development as required.
• Present a positive personal image, contributing to a welcoming school environment which supports equal opportunities for all.
• Provide a high level of customer service to all stakeholders.
• Promote and ensure the health and safety of pupils, staff & visitors (in accordance with appropriate health & safety legislation) at all times.
• Cleaning and maintenance duties may involve dealing with blocked drains and toilets, including clearance of vomit or excrement; also use of toxic chemicals.
• Protective clothing will be provided and must be worn while undertaking relevant duties.

• Use of power tools for appropriate repair and maintenance tasks. Cleaning equipment (e.g. buffing machine) and chemicals will be used on a regular basis.

• Be keenly aware of the responsibility for safeguarding children and to help in the application of the Safeguarding Policy within the school.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

The duties and responsibilities in this job description a