HR & Office Administrator

• General Office & Document Support: Draft and format formal letters, maintain complex electronic calendars, schedule meetings, coordinate catering, manage inbox queries, and oversee front-of-house greeting and general office supplies.
• Meeting & Governance Administration: Take accurate minutes during meetings including HR reviews, capability procedures, or formal investigations ensuring action items and deadlines are distributed in a timely manner.
• Employee Life-cycle & On-boarding Support: Work with the Payroll and Recruitment Manager to coordinate on-boarding, issue starter/exit packs, schedule academy inductions, and monitor probation processes.
• Safeguarding & Pre-Employment Compliance: Assist central HR in completing required pre-employment clearance checks (DBS, Barred List, references, Right to Work) and updating Single Central Record (SCR) entries.
• HR Data & Absence Logging: Log central team employee sickness, leave, and attendance data to support absence trend monitoring, while maintaining accurate physical and electronic HR data systems.

• Educated to GCSE level (including Grade C/4 or above in English and Maths) or equivalent.
• Proven experience in general administrative work, document drafting, and complex calendar/diary management.
• Experience taking formal meeting notes or minute-taking.
• Experience maintaining confidential records and data management systems in line with GDPR guidelines.
• Excellent written and oral communication skills with high attention to detail.
• A flexible approach, strong work ethic, and high integrity with an ethically sound approach.
• A deep commitment to safeguarding and Harbour Learning Trust's DANCE values (Delight & Joy, Ambition, Nurture, Community, Empower).

• Prior experience in an HR, payroll, or educational/multi-site environment.
• Basic understanding of safeguarding compliance, safer recruitment guidelines, and Single Central Record (SCR) maintenance.
• Proficiency in IT applications such as Google Workspace.

We are proud to have the highest performing primary and secondary schools in our area and we are honored to have been shortlisted for the TES Inclusive Trust of the Year Award for two years running. Most importantly, we are proud that we are improving the life chances for our children and giving them the tools and the values to lead happy and successful lives.

Our Vision is to empower and inspire children, adults and communities to be ambitious, healthy and kind, dedicated to making our world a better place. The work we do is underpinned by our DANCE values and our magnificent seven behaviours;

• We will act with integrity, honesty and transparency in all that we do
• We will trust our fellow professionals and value their skills and knowledge
• We will work collaboratively and encourage others to do the same
• We will work inclusively, building and celebrating inclusive and diverse communities
• We will be kind to ourselves and in all our dealings with others, acting with
• compassion and empathy
• We will communicate regularly and with clarity with our stakeholders and with each other, welcoming and reflecting on constructive feedback from others
• We will be aspirational for all, wanting the best for ourselves and for everyone

Come and join our happy, values led trust that truly believes in “success and happiness for all”

Harbour Learning Trust is committed to safeguarding and promoting the welfare of children. All posts are subject to satisfactory background checks and enhanced DBS.

If you would like to hear more about the role please do not hesitate to contact Katrina Noon, Head of HR & Safeguarding