Finance and Data Support

Job summary

Can you work accurately with financial and performance information to support effective contract management?

Have you got experience in administration, finance, data management or statistical support?

Are you confident using Microsoft Excel, managing competing priorities and communicating with a range of stakeholders?

If so, we’d love to hear from you!

The Maritime and Coastguard Agency (MCA) is the largest operator of aviation in Government outside the Ministry of Defence. Its Aviation Branch manages aviation services that support search and rescue, pollution response, maritime law enforcement and wider marine protection activity. The Finance and Data Support role sits within HM Coastguard and supports the Aviation Contract Management Team with the administrative, financial and data management activity needed to help deliver these services effectively.

Joining our department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
• Flexible working options where we encourage a great work-life balance.

Read more in the Benefits section below!

Find out more about what it's like working at MCA:

Maritime and Coastguard Agency - Department for Transport Careers

Job description

The postholder will support the Aviation Contract Management Team with financial administration, invoice verification and data management across MCA aviation contracts. You will help verify flying activity and supplier performance, support invoice processing, generate invoices for stakeholders and collate aviation data to inform reporting and decision-making.

Your responsibilities will include, but aren’t limited to:

• Ensure monthly invoice charges accurately reflect the activity undertaken.
• Confirm monthly invoice charges accurately reflect key performance indicators.
• Verify flying activity using multiple information sources.
• Verify stakeholder use of MCA aviation services.
• Create invoices associated with stakeholder activity.

For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

Person specification

Required experience:

To be successful in this role you will need to have the following experience:

1. Experience of working with, or ability to use, Microsoft Excel.
2. Experience of working in a similar role with an administrative, financial or data management/statistical focus.
3. The ability to work under pressure, deliver to deadlines and work on concurrent tasks.
4. Experience of communicating, negotiating and influencing with a range of stakeholders.

Working hours, office attendance and travel requirements

Full time roles consist of 37 hours per week.

Whilst we welcome applications from those looking to work with us on a part time basis, there is a business requirement for the successful candidate to be able to work at least 30 hours per week.

This role is suitable for hybrid working, which is a non-contractual arrangement where a combination of workplace and home-based working can be accommodated subject to business requirements.

The expectation at present is a minimum of 60% of your working time a month will be spent at either your designated workplace (one of the locations cited in the advert) or, when required for business reasons, in another office/work location/visiting stakeholders. Your designated workplace will be your contractual place of work. There may be occasions where you are required to attend above the minimum expectation.

Occasional UK travel to other offices will be required, which may involve overnight stays.

If you have a question about hybrid working, part time/job share hours, flexible working, travelling for work, or require a reasonable adjustment, please contact the Vacancy Holder during the recruitment process to avoid possible disappointment later in the process should your working arrangements not be compatible with the requirements of the role (see below for contact details).

Visa Sponsorship

Please note that we will only offer sponsorship for a skilled worker visa where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. Therefore, this role is not open to applications from those who require sponsorship – candidates must ensure they have the appropriate right to work in the UK before applying. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service
• Making Effective Decisions

Benefits

Alongside your salary of £30,485, Maritime and Coastguard Agency contributes £8,831 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits:

• Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave).
• 8 Bank Holidays plus an additional Privilege Day to mark the King’s birthday.
• Access to the staff discount portal.
• Excellent career development opportunities and the potential to undertake professional qualifications relevant to your role paid for by the department, such as CIPD, Prince2, apprenticeships, etc.
• Joining a diverse and inclusive workforce with a range of staff communities to support all our colleagues.
• 24-hour Employee Assistance Programme providing free confidential help and advice for staff.
• Flexible working options where we encourage a great work-life balance.

Find out more about the benefits of working at DfT and its agencies (opens in a new window).

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to