Invigilator

Invigilator Job description

General requirements

• Experience of invigilation is not required as training in the role and duties of an invigilator will be provided

• Invigilators are required to declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them

• Invigilators are required to confirm their availability in advance of main exam periods

• Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be followed at all times

An ideal candidate will:

• be reliable, flexible and readily available during main exam periods

• have effective communication skills and good interpersonal skills

• work well as part of a team

• be confident and a reassuring presence to candidates in exam rooms

• be able to give instructions and manage situations involving different groups of people

• have basic IT skills (familiar with use of email, mobile phone messaging etc.)

Main duties

• To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Greyfriars Catholic School regulations and instructions

• To have a key role in upholding the integrity and security of the examination/assessment process

Before exams

• Report to and be briefed by the exams officer prior to each exam session

• Keep confidential exam question papers and materials secure before, during and after exams

• Ensure exam rooms are set up according to the requirements

• Admit candidates into exam rooms under formal exam conditions

• Identify candidates and seat candidates according to the required arrangements

• Distribute the correct question papers and exam materials to candidates

• Instruct candidates in the conduct of their exams

• Deal with candidate questions

• Start exams

During exams

• Supervise and observe candidates at all times and be vigilant throughout exams

• Keep disruption in exam rooms to a minimum

• Deal with emergencies or irregularities effectively

• Record/report any incidents, disruption or irregularities

• Complete attendance registers

• Deal with candidate questions according to the regulations

After exams

• Instruct candidates in finishing their exams and collect exam scripts and exam materials

• Dismiss candidates from the exam room

• Check candidates’ names on scripts, match the details on the attendance register

• Securely return all exam scripts and exam materials to the exams officer

Other tasks

• Undertake training, update and review sessions as required

• (prior to invigilating any exam in a new academic year) Undertake relevant online invigilator training and assessment for that academic year

• Undertake, where required and where able, other duties requested by the exams officer, for example:

• centre supervision of exam timetable clash candidates between exam sessions

• facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)

• other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check’

In addition to the Greyfriars Catholic School will commit to:

➔ Promoting courteous and respectful relationships with students and staff at all times

➔ Using their influence with other staff and students to promote high standards of behaviour, ambition and order within the school

➔ Working to maintain the School at the forefront of educational practice

➔ To support the Catholic ethos of the PFMAC

➔ To play a full part in the PPMAC’s school community, to support its distinctive mission and ethos and to encourage staff and students to follow this example

➔ To support the MAC in meeting its legal requirements for worship

➔ To continue professional development as agreed

Person Specification

• Person Specification (e - essential / d - desirable)

• Grade C GCSE or equivalent in English and Mathematics D

• Experience of working in a school environment or other environment with young people D

• Ability to work in a team and individually using own initiative E

• Flexible over working hours E

• Good IT competence in Excel and Word, literacy and numeracy skills D

• Good written and verbal communication skills and be able to clarify and explain instructions clearly E

• Ability to follow written procedures to carry out tasks E

• Meticulous attention to detail E

• Team-player, personable, approachable, emotionally intelligent with a sense of humour D

• Ability to deal with any confrontational situations appropriately D

• Ability to maintain confidentiality in dealings with pupils, professionally discrete and able to respect confidentiality on particular issues E

• Demonstrates an understanding and awareness of child behaviour, have empathy with pupils and be sympathetic to their needs E