Office Administrator

We are pleased to be working on behalf of a leading company in Chelmsford who are looking for an Office Administrator to join the team.

You will be responsible for managing the reception, acting as the first point pf contact from all incoming telephone calls. Providing general administrative support to ensure the smooth running of the office.

Key Responsibilities:

Reception & Telephone:

• Welcome visitors and contractors to the office.
• Receive and distribute incoming post and deliveries.
• Monitor and respond to general enquiries and messages.
• Maintain a professional and welcoming reception area.

Accounts & Purchase Administration:

• Assist with general accounts administration and financial paperwork.
• Raise and process purchase orders.
• Assist with matching purchase orders, delivery notes and invoices.
• Maintain accurate records of orders and supplier information.
• Liaise with suppliers and contractors where required.
• Provide administrative support to the accounts team.

General Office Administration:

• Provide day-to-day administrative support across the office.
• Assist with data entry and keeping company records up to date.
• Order stationery and general office supplies.
• Assist with organising meetings, appointments and office requirements.
• Support the wider team with ad-hoc administrative tasks as required.

Previous Skills & Experience:

• Experience working in a busy office environment.
• Experience handling calls, emails and general enquires.
• Good IT skills, particularly Microsoft Word, Excel and Outlook.
• Excellent communication skills.
• Good attention to detail.
• Ability to multitask and prioritise workload.