Executive Assistant to the Group CFO

Please note this role is 5 days a week in the office
This is a 6 month fixed term contract.
We are looking for someone who is immediately available to start.

About us
Our client is a leading specialty insurance and reinsurance business with a long-standing track record of delivering strong underwriting performance and market-leading results. The organisation operates across a diverse portfolio of specialty lines and is recognised for its expertise, disciplined underwriting approach, and innovative risk solutions.

Their underwriting portfolio includes aviation, energy, marine, property, terrorism & political violence, contingency, and other specialty insurance classes, alongside property and specialty reinsurance, retrocession, whole account solutions, and bespoke risk transfer products. The business offers a collaborative, entrepreneurial environment with a strong focus on technical excellence and sustainable growth.

Role Responsibilities

Coordinate all communications, including calls, emails, reports, letters - incoming and outgoing
Inbox management: Prioritise and manage demands and correspondence
Intensive diary management; gatekeeping and time management skills of the essence
Travel management: arrange itineraries, bookings, meetings, and all transfers for business travel
Expenses: process all expenses and act as proxy for direct reports
Maintain relationships with key members of the company and regulators
Collaborate with Finance PA on meetings, projects, deadlines, statutory requirements
Anticipate and plan for various reporting deadlines within the finance calendar
Support with quarterly Board Meeting including document management, deadlines, review process
Co-manage invoices, contracts and systems regarding CFO and Finance Department
Create and assist with office processes and systems to enhance company operations
Assist with daily ad-hoc office management related issues
Co-manage on-boarding for new starters and off-boarding for leavers
Cover for EAs (holidays, sick days)
Manage deliverables and follow-ups both incoming and outgoing
Act as first point of call and delegate tasks accordingly on behalf of CFO
Coordinate annual and mid-year review process
Assist with HR matters for and behalf of the CFO
On call out of hours during peak times

Skills and Experience

Highly organised with a proactive, project management mindset and the ability to drive actions through to completion.
Thrives in a fast-paced, constantly evolving environment where priorities can shift quickly.
Acts as a calm, trusted presence, demonstrating emotional maturity and confidence in managing demanding one-to-one interactions.
Comfortable working independently, anticipating needs, and proactively chasing actions on behalf of senior stakeholders.
Strong understanding of business planning, budgeting, forecasting, and commercial negotiations.
Analytical and numerically minded, with strong attention to detail.
Discreet, trustworthy, adaptable, and resilient.
Excellent communication and interpersonal skills, with tact and diplomacy.
Strong understanding of business operations, systems, and processes.
Proactive, collaborative, and able to build effective relationships across all levels of an organisation.
Proficient in Microsoft Office and able to quickly learn company-specific systems and software.