Japanese Speaking Corporate Services Administrator

Company: Japanese Real Estate company 
Position: (Japanese Speaking) Corporate Services Administrator (Maternity Cover)
Location: London- On site
Salary: £20,800-£23,772 per annum (based on 26 hours per week)
Type: Fixed-term maternity cover contract 
Working Hours: Part-time position (approximately 20-26 hours per week)

About the role

This position covers HR administration, office operations, general affairs, and IT support activities. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced workplace.

Responsibilities

Human Resources (HR)

• Support employee onboarding and offboarding processes.

• Maintain employee records, HR databases, and training documentation.

• Assist with internal communications, staff engagement initiatives, and company events.

• Coordinate with external providers and internal stakeholders on HR-related matters. 

General Affairs & Office Administration

• Support the smooth day-to-day operation of the office.

• Manage office supplies, equipment, and company assets.

• Coordinate vendors, suppliers, contractors, and service providers.

• Assist with facilities management, health & safety administration, and company vehicle management.

• Organize meetings, business travel arrangements, and corporate events. 

IT Administration & Support

• Provide first-line support for IT and systems-related inquiries.

• Coordinate with external IT service providers and software vendors.

• Support user account administration, access management, and equipment inventory.

• Assist with website updates, business systems maintenance, and IT-related projects. 

Administrative & Operational Support

• Respond to internal and external inquiries in a professional manner.

• Support operational, compliance, and business improvement projects.

• Assist management with ad hoc administrative tasks and cross-functional initiatives.

• Contribute to the efficient running of corporate support functions across the business.

Requirements

• Fluent English and business-level Japanese

• Strong organizational and administrative abilities

• Capable of managing multiple priorities and deadlines

• Excellent communication and interpersonal skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to work independently and collaboratively

• Professional, confidential, and ethical approach to work 

Preferred Experience

• Administration, office management, HR administration, or related support experience

• Experience working with external vendors and service providers

• HR support or onboarding experience

• Basic IT support or systems administration experience