Attendance Administrator

Attendance Administrator

Key Responsibilities:

• Record daily attendance and resolve missing data.

• Contact parents about absences or lateness.

• Monitor attendance and escalate concerns.

• Process holiday requests and issue related correspondence.

• Produce attendance reports and letters.

• Support school policies on child protection and data security.

Job Description

Summary of Job: To act as the school’s Attendance Administrator.

Outline of Main Duties:

Attendance Administrator

Complete attendance daily including any first day absence calls. This includes:

• Input attendance data and investigate any missing data, and maintain accurate attendance records, including all absences and unexplained lesson absences.

• To ensure the electronic registration system is updated daily investigating any missing data with class teachers.

• To record student absences and late arrivals on SIMS, maintaining accurate attendance records.

• To make initial enquiries with parents/carers regarding unexplained absences/lateness - including first day calling.

• To monitor the attendance of students referring concerns to the Attendance Officer and Pastoral Leaders.

• Promote good attendance within the school.

• To process and action student holiday requests.

• To issue routine correspondence to parents/carers regarding attendance/absence requests in accordance with the school procedure.

• To assist the Assistant Headteachers with the administration of referrals to the education welfare service/issuing of penalty notices.

• To undertake routine liaison with external agencies regarding attendance - eg EWO/Attendance Services./sickness returns

• To collate attendance data producing routine reports and prepare statistical returns regarding attendance and submit to reporting bodies where appropriate.

• To comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

• Liaise with Heads of Study and Assistant Headteachers over attendance concerns.

• Responsible for identifying attendance issues and patterns of absence/late arrivals.

• Contact with parents over all aspects of attendance including written correspondence when required.

• Produce attendance reports for Heads of Study on a weekly basis and other individual reports when requested.

• Produce attendance letters

• Complete administration tasks as directed by the line manager.

Wider Responsibilities

• Be available on an ad hoc basis to take part in school trips, taking responsibility for a group of students.

• Be available to supervise lessons, on an ad hoc basis as directed by the Headteacher.

• Be familiar with and conform to school policies and procedures.

• Undertake any other duties as required, commensurate with the post.

• Undertake appropriate training and professional development, as required by the school and in consultation with the line manager and Headteacher.

• Comply with school policies and procedures (including those relating to Equal Opportunities, Health and Safety, confidentiality and data protection) and uphold the ethos of the school.

• To fulfil any other tasks reasonably requested by the line manager.

Safeguarding

• Adhere to the requirements as set out in the current version of KCSIE

• Attend/Complete all MGGS training in relation to safeguarding

• Report all safeguarding concerns in a timely manner as specified by the school

• Ensure there is a culture of safeguarding within all areas of the role

• Be committed to safeguarding and promoting the welfare of children and young people

Staff & Others Line Managed by the Post Holder:

None.

Person Specification

A list of qualities required always looks daunting. However, we would like to reassure you that we are realistic, and more interested in you as a whole person rather than in a tick-list of your attributes. It is not expected that you will have had the opportunity to develop each of the skills to the same level. Please use the statement in support of your application as an opportunity to tell us about your strengths, or the elements of your work of which you are most proud, and the ways in which you could make a contribution to this school.