Admin Officer

Admin Officer

Location: Southampton Magistrates Court

Start Date: 7/9/2026

Assignment runs until: 1/2/2027

Working Days / Hours: Monday to Friday, 37 hours per week

Hours: 9am - 5pm

Working Pattern: Full Time, on site only

Job Type: Office based

Pay Rate: 12.86 for the first 12 weeks, £13.25 afterwards

Dress Code: office attire.

Ability to pass an enhanced DBS check and 3 years of references checks

Training provided

Key responsibilities of an Admin Officer including usher duties

ROLE RESPONSIBILITIES
List the duties of role including any specific skills that are required:

• Preparing papers and files for court, tribunals, hearings and meetings.
• Reception of all parties to court, including judiciary, juries, solicitors and barristers, the police and members of the public.
• Calling people into court/hearings in priority order, discussing with Court Clerks and Legal Advisers and liaising with the Witness Service as necessary.
• Providing information related to proceedings, escorting court users into and from the building, swearing oaths.
• Keeping parties informed of changes eg, of courtrooms and hearing times
• Collecting and delivering files and bundles to the judiciary and clerks ensuring they have the necessary papers.
• Providing support to colleagues & judiciary outside of court / hearing times
• Navigating court hearings via video link, onsite and remotely
• Preparing rooms for hearings, tribunals, trials, meetings and clearing the court / hearing room down at the end of the day etc.
• Arranging and supporting court hearings
• Assisting the general public when attending hearings.
• General administrative duties including filing, printing and data entry
• Data input, typing, post incoming and outgoing, filing, general office duties.
• Preparing papers and files for court, tribunals, hearings and meetings
• Producing court documents
• Creating and updating records on internal systems
• Data input
• Drafting standard letters and documents
• Clerking Civil and Family Courts, tribunals and hearings
• Assisting court users with general queries

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Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.