Finance Systems Administrator

Job summary

The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance. We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger. We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.

Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger.

Job description

The primary purpose of the Finance Systems Administrator is to manage and maintain the finance systems, specifically MS Dynamics (the General Ledger) but with the opportunity to cross-train with other Finance and Reporting applications.

Main Activities

The roles will act as the interface between end users, with their queries following testing or requirement gathering/delivery, and the project team.

Responsibilities:

• Work shadows the development team with the aim to document any changes to the configurations.
• Liaise with SMEs and end users to make sure all requirements have been passed to the project team and acted upon.
• Making sure requirements have been delivered and thoroughly tested.
• Document the daily, weekly, and monthly to-be finance systems tasks as they are developed.
• Managing and maintaining:
  • Master data and related processes (costs centres, nominals, currencies/exchange rates, etc).
  • Setting up users and supporting users with queries.
• Learn how to monitor and manage any interfaces, batches and resolve errors.
• Reconcile systems to ensure accurate and complete data integrations.
• Support the development and maintain the financial controls, policies and procedures.
• Support the development and maintain the reporting environment.
• Manage the financial systems controls and user support processes.
• Become an expert in specific E2E processes
• Ensure that financial systems procedures and processes are fully documented.
• Support the development of financial systems including identifying requirements for external suppliers.
• Review system for data-specific non-compliance and monitor data quality.
• Engage with stakeholders to identify opportunities for improvement.

This list is not exhaustive, you may be required to carry out additional duties according to business need.

Person specification

UK Export Finance is looking for motivated individuals with a desire to learn about the business. Successful candidates will be provided not only with functional training to enable them to do well in their role, but also with personal development to help them to achieve their career ambitions. Please note that the person specification below outlines at which stage(s) you will be assessed on how you meet the criteria for the role(s) including:-

A = assessed at application stage I = assessed at interview stage

T = assessed by test stage = assessed at presentation stage

Qualifications

• 5 GCSE passes (including Maths and English) at Grade 4, C, or above; or equivalent or relevant demonstrable experience. (A)

Knowledge

• Excellent understanding of financial information systems and accounting. (A, I)

Skills/Ability

• High attention to detail, numerate, analytical and have excellent organisational skills. (A, I)
• Good IT skills including MS Office and medium to advance Excel. (A)
• Trained user of data intelligence and query tools such as SQL, Power BI, Power Query or equivalent tools. (A, I)
• Must have the ability to take ownership of tasks and lead processes to successful completion. (I)
• Ability to clearly explain and interpret financial data for various audiences. (A)
• Excellent planning and organisational skills, with the ability to prioritise workloads and meet deadlines. (A, I)
• Ability to adapt communication style to suit different individuals, ensuring information is understood and expectations are managed appropriately. (A, I)

Experience

• Previous experience of financial information systems and accounting. (A, I)

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Delivering at Pace
• Working Together

Technical skills

We'll assess you against these technical skills during the selection process:

• You will be assessed across your technical expertise and acumen, in relation to the essential criteria.

Benefits

Alongside your salary of £43,000, UK Export Finance contributes £12,457 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

We are assessing candidates using Success Profiles (see Appendix 1) and across the whole process we will assess your Experience, Technical and Behaviours as highlighted below.

The application must be completed by 23.55 on the day of the closing date for it to be accepted.

<