Portfolio Accountant

Job Title: Portfolio Accountant

Based at: London Road, Croydon

Reporting to: Team Leader & Head of Portfolio Accounting

Overall purpose of role:

To ensure that all clients within your portfolio are effectively managed and to provide all accounting services that are scheduled in the terms of our management agreement.

Key responsibilities and tasks:

 Assisting with the smooth running of the department by carrying out the duties of answering the main account telephone line and dealing with any queries or report requests

 Replying to all internal and external emails in a timely manner

 Updating your client portfolio year-end schedule daily

 Providing written up-to-date information to either the Team Leader or Head of Portfolio Accounting on a regular basis. (minimum requirement will be weekly)

 To assist the Property Manager with the preparation of the annual service charge budget and ten-year maintenance plan for your clients, reviewing and approving the SC budget on Dwellant.

 To ensure all your clients' applications are issued by our billings team as per client leases.  Provide the Billings and DD Team with confirmation that the service charge budget has been released, so direct debts can be revised/set-up.

 Attending Client meetings as and when required

 Maintain regular checks of your client funds and instruct any necessary transfers

 When necessary, reconciling your client's individual bank accounts

 Preparing any required monthly client reporting for your portfolio, these could be computer generated reports or bespoke excel reports.

 Reconciling and checking all Clients/Properties quarterly financial reports and balances. All reporting must be completed and issued to your Block Manager and Client within 14 days of the quarter end or as per our client KPI's.

 Year-End Procedures - Preparing Client's Year-End paperwork, including but not limited to: -

o Checking all the Client's financial and non-financial reports

o Producing an expenditure against budget report

o Bank reconciliations

o Reconciling the paid invoices against expenditure reports

o Reconciling Client's various bank & building society accounts

o Preparing schedules for creditors, accruals, prepayments and debtors

o Preparing trial balance reports (if required)

o Preparing and issuing of Section 20b (if required)

o Review draft company and service charge accounts, before submission to client for approval. Ensure all accounts are completed in accordance with Companies House timeline.

o Arranging any Trust and Corporation tax returns for your clients.

o To assist with the preparation of your portfolio of Client's employees P11d forms.

Professional skills and experience

 Has a track record of success in a similar role within a block management company accounts department.

 Has a full understanding of and is used to working under the regulatory framework the business operates in - i.e. ARMA-Q

 IT literate - Microsoft Outlook, Word, Excel and property management packages

 Clear and concise communication skills - in meetings, email, and by telephone.

Attributes

 Self-motivated, so that they can keep to deadlines and Client KPIs.

 Strong attention to detail.

 An effective team player who will work 'hands on' to ensure the business achieves its

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

housing