Administration Assistant

About the Role

Our client is seeking a friendly and organised Administration Support professional to join their team on a permanent full-time basis.
This is a varied role combining reception, client-facing responsibilities, data entry and general administration.
You’ll enjoy a structured working week, with three days focused on reception and supporting clients, while Monday and Wednesday are dedicated to data entry and administrative tasks.
Working hours are 8:30am – 5:00pm, providing a consistent and organised routine within a professional team environment.

Key Responsibilities

• Manage the reception area and provide a warm, professional welcome to clients and visitors
• Answer and direct incoming phone calls and enquiries
• Coordinate and manage Zoom meetings and connections
• Complete accurate and timely data entry across internal systems
• Prepare and maintain documentation, records and compliance information
• Organise and maintain electronic and physical files
• Assist with tender preparation and general administration
• Complete Hunter Water logging and associated administrative requirements
• Provide general administrative support to the wider team
• Ensure information is entered accurately and maintained to a high standard

Skills & Experience

• Previous experience in a reception, administration or data entry role
• Strong data entry skills with excellent accuracy and attention to detail
• Confident and professional communication skills
• Warm, personable and approachable manner
• Experience handling phone enquiries and managing a reception environment
• Strong organisational skills and the ability to maintain accurate records
• Competent with Microsoft Office and standard office systems
• Experience within construction, property development or a regulated environment will be highly regarded
• Knowledge of compliance administration, tender preparation or Hunter Water processes would be advantageous
• Certificate IV in Administration or a similar qualification would be beneficial

Benefits

• Permanent full-time position
• $60,000 – $70,000 + super
• Consistent 8:30am – 5:00pm working hours
• Structured combination of reception and administration
• Dedicated days for data entry and focused administrative work
• Opportunity to join an established and professional organisation
• Varied role with a great mix of client interaction and administration

About the Company
Our client is an established and reputable business within the residential construction industry, committed to delivering quality homes and providing a positive experience for its customers.
The business offers a professional and organised working environment where people are valued, processes are well established, and employees have the opportunity to contribute to the success of the wider team.