(Japanese Speaking) Head of Human Resources and Administration

Company: Japanese hospitality company 

Position: (Japanese Speaking) Head of Human Resources and Administration

Location: Heathrow

Salary: Depending on experience

 

Key Responsibilities

 

HR Leadership & Talent Acquisition

• Develop and execute the workforce plan required for hotel opening and ongoing operations.

• Lead end-to-end recruitment across all departments.

• Manage job advertising, agency relationships, sourcing channels, interviews, and hiring processes.

• Oversee employment contracts, right-to-work verification, background checks, and onboarding activities.

 

Learning & Development

• Coordinate training initiatives with international headquarters and overseas operations.

• Support the design and implementation of training programs aligned with global service standards.

• Arrange overseas training opportunities, including travel and visa coordination where required.

• Establish long-term employee development and succession planning frameworks.

 

Governance, Compliance & Employee Relations

• Develop HR policies, employee handbooks, and operational procedures.

• Ensure full compliance with UK employment legislation, GDPR, equality regulations, and related requirements.

• Partner with external legal, payroll, accounting, and HR specialists.

• Manage employee relations matters, grievance procedures, and disciplinary processes.

 

Performance & Reward

• Design and implement performance management systems.

• Develop grading, compensation, and incentive structures appropriate for the UK market.

• Establish KPI frameworks and performance monitoring processes.

• Introduce recognition and reward programs that support employee engagement.

 

Administration & Business Support

• Support office establishment and operational readiness activities.

• Lead implementation of HR and payroll systems.

• Coordinate with suppliers and service providers during the pre-opening phase.

• Liaise with government authorities, regulatory bodies, and external stakeholders as required.

• Provide broad administrative and operational support to senior management.

 

Qualifications & Experience

 

Essential

• Minimum 7 years of experience in Human Resources and/or Administration, including at least 3 years in a leadership role.

• Proven experience managing full-cycle recruitment.

• Strong knowledge of UK employment law and GDPR requirements.

• Experience reviewing and managing employment-related contracts and policies.

• Demonstrated success in creating HR frameworks, policies, and people processes from scratch.

• Excellent English communication skills, both written and verbal.

 

Preferred

• Experience in a hotel, hospitality, service, or customer-focused industry.

• CIPD Level 5 or Level 7 qualification.

• Experience supporting business start-ups, pre-opening projects, or new market entries.

• Familiarity with HRIS and payroll systems such as Workday or similar platforms.

• Japanese language capability and/or experience working with Japanese organizations would be an advantage.

 

What We're Looking For

The ideal candidate will be:

• A self-driven leader who can build and implement processes independently.

• Comfortable working across cultures and international teams.

• Strategically minded, with the ability to align HR initiatives with business goals.

• Highly ethical, transparent, and compliance-focused.

• Adaptable and resilient in a dynamic, fast-changing environment.

• Detail-oriented with strong organizational and project management skills.

 

We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.  

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