Security Administrator (Maternity Cover)

Security Administrator – 12-Month Fixed Term Contract

Salary: Up to £28,000
Hours: Monday to Friday, 08:30 – 17:00
Location: Gillingham, Kent
Contract: Full-time, 12-month fixed-term contract
Holiday: 25 days per annum, plus Bank Holidays

The Opportunity

We’re working with a well-established and growing business within the security solutions sector to recruit a Security Administrator on a 12-month fixed-term contract, providing maternity cover.

Based in Gillingham, this is a varied and hands-on administrative role supporting the Security team. You’ll work closely with senior members of the department, providing essential administrative, purchasing and finance support to ensure the smooth running of day-to-day operations.

This would suit an organised and proactive administrator who enjoys working in a busy environment, is confident managing multiple priorities and is keen to develop their experience within a professional and supportive team.

Key Responsibilities

Your responsibilities will include:

• Setting up and maintaining job files using Simpro.
• Raising purchase orders and liaising with suppliers to ensure parts are delivered on time.
• Updating project workbooks, job records and associated documentation.
• Preparing and processing invoices for small works.
• Supporting purchase ledger activities, including recording and reconciling supplier invoices.
• Producing and maintaining job sheets.
• Managing returned goods and coordinating with suppliers to resolve issues.
• Collecting and recording engineers’ timesheets for payroll and invoicing purposes.
• Monitoring stock levels and highlighting any discrepancies or requirements.
• Logging new quotation requests and providing wider administrative support to the team.
• Assisting with general departmental administration as required.

About You

We’re looking for someone who is organised, reliable and comfortable working in a fast-paced office environment. You’ll need to be able to manage a varied workload while maintaining a high level of accuracy.

You’ll ideally have:

• Previous experience in an administrative or finance-focused position.
• Strong IT skills, particularly in Excel, Word and Outlook.
• Good written, verbal and numerical communication skills.
• A professional and friendly telephone manner.
• Excellent organisational and time-management skills.
• The ability to prioritise multiple tasks and meet deadlines.
• A proactive, positive attitude and willingness to learn.
• The ability to work effectively both independently and as part of a wider team.
• GCSEs in Maths and English at Grade C or above, or equivalent.

Previous experience within a technical, security, construction or fire-related environment would be advantageous, although not essential. An interest in developing your understanding of industry legislation, regulations and compliance would also be beneficial.

Benefits:

• Up to £28,000 salary.
• 25 days’ annual leave plus Bank Holidays.
• An additional day off for your birthday.
• Company pension scheme.
• Medicash health plan, supporting everyday healthcare costs and wellbeing.
• Training and development opportunities.
• Support towards professional qualifications and career progression, including apprenticeships.
• Company parking.
• Wellbeing support, including access to mental health resources.
• Employee discount scheme.
• Generous employee referral scheme.

If you’re an experienced Administrator looking for a varied 12-month contract where you can make a real contribution to a busy team, we’d love to hear from you.