Supply Chain Analyst III - 3025

JOB DESCRIPTION

Start date: ASAP
Working Model: 100% on site- Wilmington NC US, 3901 Castle Hayne Road, Wilmington, NC
Working Hours: 8am - 4pm, flexible, 40 hours per week
Interview Process: In person, panel, 1 round
Rate: $45 - $48/hr W2 + benefits
Duration: 1 year contract

We are seeking a highly organized and detail-oriented Parts / Materials Coordinator to support material flow, procurement coordination, inventory control, and equipment logistics within a dynamic engineering and laboratory environment.

This role is critical to ensuring parts, tools, and equipment are available, accurately tracked, compliant with quality requirements, and efficiently managed from receipt through use. The coordinator will partner closely with engineering, lab operations, quality, sourcing, and finance teams.

Key Responsibilities

Material & Inventory Coordination
- Track incoming parts, components, and deliveries
- Allocate and receive materials into inventory systems
- Maintain accurate inventory records and stock levels
- Perform cycle counts and reconciliation activities
- Identify shortages, discrepancies, and risks

Shipping, Receiving & Logistics
- Manage shipping and receiving processes
- Verify packing slips against purchase orders/requests
- Inspect shipments for damage and resolve issues
- Coordinate outbound shipments (repairs, calibration, returns)
- Maintain shipping and tracking documentation

Procurement & Purchasing Support
- Initiate PCard purchases
- Process procurement workflows through OTS (or equivalent systems)
- Track open orders and delivery status
- Coordinate with sourcing/procurement and vendors
- Support RMAs, returns, and replacements

Material Control & Compliance
- Label and maintain part identification/traceability
- Maintain segregation of accepted, uninspected, and nonconforming/quarantine materials
- Support incoming inspection workflows
- Maintain certifications and material documentation (CoC, etc.)
- Support audit and compliance readiness

Hardware & Workflow Support
- Initiate hardware/material workflows
- Track material movement through build/test lifecycle
- Maintain visibility of material usage and allocation

M&TE & Equipment Coordination
- Track calibration due dates
- Coordinate shipments to/from calibration vendors
- Maintain calibration records and certificates
- Segregate expired/out-of-calibration equipment

Operational Support
- Kit/stage parts for scheduled builds and tests
- Coordinate material readiness with lab/test leads
- Reduce technician/engineer time spent locating materials

Qualifications

- Experience in material coordination, procurement, quality, supply chain, or related field
- Familiarity with purchasing/procurement systems (OTS, ERP, etc.)
- Understanding of inventory control and material traceability
- Strong organizational and tracking skills
- Proficiency with Microsoft Office or similar tools
- Ability to work cross-functionally in a technical environment

Preferred Qualifications

- Background in quality systems or regulated environments
- Experience supporting engineering or laboratory operations
- Familiarity with M&TE/calibration coordination

Key Competencies

- Attention to detail
- Organization and prioritization
- Communication and coordination
- Problem-solving
- Accountability and follow-through

Success Measures

- Inventory accuracy
- On-time material availability
- Reduction in material-related delays
- Calibration/M&TE compliance
- Operational efficiency improvements