Assistant Site Manager

Assistant Site Manager

Thank you for your interest in the role of Assistant Site Manager at Greyfriars Catholic School, part of The Pope Francis Multi Academy Company (PFMAC) and Archdiocese of Birmingham.

We are looking to appoint a reliable, self-motivated and committed Assistant Site Manager to support the day-to-day running of Greyfriars Catholic School. This is a vital role within the life of the school, helping to ensure that our site is safe, welcoming and well maintained so that students and staff can thrive.

The successful candidate will ideally have experience of working in a school or similar environment and will bring a conscientious, practical and logical approach to a wide range of tasks. The role includes opening and securing the site, carrying out routine maintenance and minor repairs, and responding flexibly to the changing needs of a busy school day.

Greyfriars Catholic School is situated in Oxford and serves a diverse local community with a wide range of backgrounds and needs. We pride ourselves on being a close-knit, caring community, committed to enabling every student to flourish both personally and academically. Those who work at Greyfriars understand that their role — whatever it may be — contributes directly to the life chances of the young people we serve.

This is an exciting time to join the school. With new leadership at many levels and strengthened systems and routines now in place, Greyfriars is entering a period of positive and significant change. This role offers genuine scope to be part of something ambitious, supporting the smooth running of the school and helping to create an environment where high expectations and learning can flourish.

The successful candidate will be:

• Reliable, trustworthy and professional

• Flexible, adaptable and able to prioritise effectively

• Competent in general maintenance and practical tasks

• Confident in working with others and building positive relationships

• Enthusiastic, self-motivated and committed to making a positive difference

Our vision at Greyfriars Catholic School is to be a school that champions each and every student so they can flourish individually and collectively. We champion students by teaching them well, supporting them with care, and holding them to account when they need guidance. This is underpinned by a culture where working hard and being kind matters and where every member of staff plays a part in creating a safe, calm and purposeful environment.

Please do not hesitate to contact us should you wish to seek further information. I would be delighted to personally show you around our wonderful school and discuss this role in more detail.

Yours faithfully

Ms Lyndsey Caldwell

Headteacher

Interview date: TBC

Job start: 01/09/26

As we are a Catholic school, applicants must complete the CES application form in order to be considered for an interview. There is no requirement to be Catholic in order to be successful at an interview. We are committed to equal opportunities.

To comply with the Asylum and Immigration Act 1998 (as amended by S147 of the Nationality and Immigration and Asylum Act 2002) all prospective employees will be required to supply evidence of eligibility to work in the UK.

Greyfriars Catholic School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant for any position will be required to undertake an enhanced disclosure via the DBS (disclosure and barring system) and appropriate Right to Work clearances and our recruitment and selection practice.

Job Title: Assistant Site Manager

Reporting To: Site Manager

Salary: Grade 7 Point 13-17 (£29,064 to £31,022 (FTE) annually)

Hours: 37 hours per week

Work pattern: Monday - Friday

Contract Type: Permanent

Disclosure Level: Enhanced DBS

The Pope Francis Catholic Multi Academy Company (PFMAC) is a family of Catholic schools in Oxfordshire, who work together to promote the teaching of Christ and the Catholic faith. The PFMAC comprises nine Catholic primary schools and two Catholic secondary schools and is an integral part of the Catholic Archdiocese of Birmingham ensuring that the Church’s educative mission is fulfilled.

We believe each person is a unique creation made in the image of and likeness of God, called by name, with a special vocation and gifts to bring to the world. We seek to develop these talents in each individual by being a beacon for Catholic education in Oxfordshire.

Job Description: Assistant Site Manager

• Support the Site Manager in ensuring the school premises are secure at all times, including opening and closing the site as required.

• Implement and follow agreed procedures for securing the site outside school hours, including during lettings, events and occasional evening activities, with flexibility to support these when required.

• Ensure intruder alarms, CCTV and access control systems are operational and tested at agreed intervals, reporting faults promptly.

• Ensure external doors, windows, locks and catches are maintained in good working order.

• Maintain accurate records of keys, fobs and access codes in line with school procedures.

• Assist with the maintenance of the school buildings and grounds in line with planned maintenance programmes.

• Identify and respond promptly to maintenance issues, hazards or emergency repairs, escalating matters beyond own competence to the Site Manager.

• Carry out routine repairs and maintenance to the fabric of the building, furniture and equipment where appropriate.

• Monitor heating, lighting, water, drainage and other services, including taking meter readings as required and reporting faults.

• Ensure all plant, tools and equipment are maintained in safe working order.

Operational Support and Teamworking

• Take pride in maintaining the appearance of the site so that it reflects positively on the school.

• Support the Site Manager with day-to-day organisation, including agreed rotas and routines for caretaking, cleaning and grounds maintenance.

• Work cooperatively with cleaning and grounds staff to ensure consistent standards are maintained.

• Follow all school health and safety policies, procedures and risk assessments and work safely at all times.

• Assist, or deputise when required, in responding to incidents including fire, flood, security breaches or accidents, ensuring actions are logged and reported appropriately.

• Undertake routine statutory checks as directed, including fire alarm tests, emergency lighting checks, fire exit routes and fire doors, maintaining accurate records.

• Support the monitoring of contractors on site to ensure work is carried out safely, in line with specifications and school procedures.

• Assist with the annual review of risk assessments and health & safety documentation as directed.

• Manage waste storage and disposal in line with statutory requirements.

• Provide emergency first aid if appropriately trained.

• Support the maintenance of cleanliness and hygiene across the site, including buildings, external areas, walkways, playgrounds, car parks and grounds.

• Ensure pathways and external surfaces are kept safe and clear, including gritting and salting during adver