Personal Assistant

Personal Assistant (PA)
Location: Polaris House, Swindon SN2 1FL

* Pay rate: £15.55 per hour
* Hours: Monday to Friday, 37 hours per week (generally 9:00am-5:00pm, flexible)
* Hybrid 40-60% in the office
* Assignment length: Up to 3 months (extension considered unlikely)
* Clearance: Basic DBS required (Costs covered by the hiring process)

Are you at your best when priorities shift, diaries need structure, and sensitive information is handled with absolute discretion? Our Client is hiring a Personal Assistant to provide proactive support to senior leaders within UKRI International. This is a full-time role offering a fast-paced, people-focused environment where your organisation genuinely makes a difference.

What you'll be doing:
* Provide proactive PA support to Deputy/Associate Directors, helping them stay focused on what matters most
* Manage complex diaries, calendars, and inboxes-ensuring priorities are clear and effectively managed
* Arrange UK and international travel, accommodation, visas, itineraries, and supporting documentation
* Organise and coordinate internal and external meetings, including virtual meetings
* Prepare agendas, collate meeting papers, take minutes, and monitor actions to completion
* Handle correspondence on behalf of Directors and escalate urgent matters appropriately
* Process expenses and provide administrative support for team activities and projects
* Maintain confidentiality when working with sensitive information and senior stakeholders
* Collaborate with the PA team and provide cover/support when required

What you'll bring:
* Previous experience as a PA, Executive Assistant, Senior Administrator, or similar role
* Strong diary and inbox management skills, with excellent prioritisation and organisation
* Confident written and verbal communication skills
* Proficiency in Microsoft Office (Outlook, Word, Teams, and Excel)
* Discretion and confidence when handling confidential information
* Proven experience supporting senior managers or directors
* Strong stakeholder management and relationship-building skills

If you're a proactive, well-organised PA who enjoys supporting senior leaders and keeping complex schedules running smoothly, we'd love to hear from you. Apply now to be considered for this ASAP opportunity in Swindon.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.