Army Administrative Officer

Job summary

This is an exciting opportunity for an organised and dynamic person to join a busy Army Reserve Unit; to play a crucial role in supporting trained Royal Yeomanry Service personnel based at B Sqn, Dudley as they prepare for operations.

You will be working with a mixed workforce of Regular and Reserve Soldiers as well as civil servants. The organisation provides a friendly and supportive family atmosphere for all who work here.

This exciting and fulfilling opportunity supporting the operational readiness of Royal Yeomanry soldiers ready to mobilise in operations, at home and around the world. Providing administrative support to all Sqn personnel whilst ensuring efficient management of records, communications, and documentation.

This position is advertised at 37 hours per week.

Job description

As the Admin Officer, your work will be integral to the day- to-day management of administrative support to Royal Yeomanry Officers and Soldiers.

Main Responsibilities will include:

• Manage and update personnel records.
• Administer the pay and personnel details using MOD systems.
• Assist in the annual cycle of audits; external and internal inspections.
• Responsible for raising security clearance (SC) requests.
• Maintenance of all filing systems including receipt, dispatch, and distribution of mail.
• Provide the full range of first line efficient administrative support to all Sqn personnel.
• Process and manage the inputting of all Reserve Forces Attendance Pay System and allowances ensuring all attendance are processed in a timely fashion
• Update Monthly Management Checks and run reports weekly, monthly, quarterly as per Regiment Battle Rhythm.
• Maintaining and controlling all users of DEFNET as the Authorised Demander. Ensure all electronic files are stored and distributed in accordance with policy.
• The continued monitoring of all Sqn personnel, including non-attenders, medical queries and Individual Training Requirements failures and processing arrival/discharges and attestation process as appropriate.
• Provide safe working environment within your area of responsibilities and work-station/desk/office in line with current SHE policy.

Person specification

Essential Skills Required:

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• Good IT skills, including Microsoft Office applications.
• A strong focus on customer service and stakeholder engagement.
• Attention to detail and the ability to maintain accurate records.
• Ability to work effectively both independently and as part of a team.
• A proactive and flexible approach to problem solving

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Making Effective Decisions
• Working Together

We only ask for evidence of these behaviours on your application form:

• Managing a Quality Service

Benefits

Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme with a 28.97% contribution
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

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