Army Squadron Administration Officer

Job summary

This is a fantastic and exciting opportunity for an organised and dynamic person to join a busy and welcoming Army Reserve Squadron within 94 (Berkshire Yeomanry) Signal Squadron, Windsor Army Reserve Centre. The aim and mission of all members of the permanent staff is, always ensure that Reservists are able to train on time, with the right equipment and with all administration completed. This role is crucial to the smooth and efficient operation of the Squadron and is responsible in ensuring that the admin piece is swept up, be that for one reservist who is training, or one hundred.

We are looking for a friendly, well-organised, adaptable Squadron Administration Officer to join our encouraging and welcoming team of dedicated military and civilian personnel. The position will be based at the Windsor Army Reserve Centre but may, on the rare occasion require working from one of the other locations for training and development purposes.

The core role of a Squadron Administration Officer, is to provide administrative and clerical staff support to the permanent staff and the serving Reservists within the Squadron.

Does this sound like you? If so, we would love to hear from you!

This position is advertised at 37 hours per week.

Job description

The Squadron Administration Officer (AO) will be responsible for administration tasks and recording actions on appropriate IT systems and databases (full training will be given). To enable the smooth running of the wider Regiment, you will provide specialist clerical support and advice to other administrative clerks spread across the Regiment as required.

The post will also undertake critical pre-deployment administrative checks and assurance for those Service Personnel deploying on operations or exercises.

The main areas of responsibility will be:

• Maintain administrative documentation for all military personnel and civilian staff in the Squadron.
• Responsible for managing military and civilian database reports.
• Ensuring that all personnel records are kept accurate and up to date through routine management checks.
• Prepare service personnel documentation in preparation for annual audit and administration inspections.
• Ensure that all administrative tasks are completed to support the deployment of personnel on operational deployments or exercises.
• Conduct Continuous Professional Development training to remain current and competent in post.
• Stand in for the other Administrative Staff or Clerks during periods of absence. This may require work from alternative locations.
• Any other reasonable tasks to support the Regiment when directed by the Regimental Admin Officer, the Adjutant and the Regimental Admin Warrant Officer.
• When the Unit or part of the Unit deploys from barracks the Squadron AO will form part of the Rear Party based in Windsor Army Reserve Centre.

Person specification

Essential Skills Criteria:

• Have an ability to work proactively and as part of a team.
• Communications skills, both written and verbal, and ability to liaise with individuals at all levels.
• Strong attention to detail.
• Ability to manage own workload and prioritise tasks.
• A good working knowledge of Microsoft Office packages is essential.

Desirable Skills:

• Ideally you will have experience in a similar role or service environment.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Making Effective Decisions
• Working Together

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing

Benefits

Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

Local Benefits to this role:

• Secure free car parking
• Free access to comprehensive on-site gym facilities
• Kitchen facilities for lunch preparation
• City location with good transport links

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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