Digital Portfolio Planner

Job summary

Across government, effective portfolio planning is critical to ensuring that digital investments deliver maximum value. As organisations manage increasingly complex portfolios of change, the ability to plan and schedule effectively, coordinate resources and maintain a clear picture of delivery is essential. Ofgem plays a vital role in the UK’s energy system, protecting consumers and enabling a more secure, fair and sustainable energy future, and strong portfolio planning is central to ensuring that the needs, and expectations of the business are met in-line with agreed priorities.

Ofgem is on an ambitious transformation journey. To support this mission the Digital, Data and Security Services (DDSS) directorate, is delivering a wide-ranging portfolio of digital, data and AI initiatives. As demand continues to grow, ensuring that this portfolio is well-structured, achievable and aligned to strategic priorities is key to successful delivery.

As a Digital Portfolio Planner, you will have unique opportunity to help us effectively plan and deliver this important portfolio of work, ensuring that priorities, resources and schedules are aligned to maximise value and delivery strategic outcomes. You will work at the heart of portfolio decision-making, with the DDSS Lead Team, Portfolio Office, Digital Delivery, Demand, and Resource Teams to ensure projects are planned pragmatically. Your work will provide the transparency and coordination needed to help projects succeed and the insights to support senior management in making meaningful decisions.

This is a highly collaborative role, offering exposure across a broad range of digital initiatives and contact with a broad range of stakeholders. You will combine analytical skills with engagement skills to ensure that portfolio plans are dynamic, realistic and aligned with business priorities in a fast-paced environment.

Job description

You will be responsible for:

• Creating, publishing and maintaining the Digital Portfolio Plan ensuring it provides a clear, accurate and up-to-date view of in-flight and planned initiatives, key milestones, dependencies and alignment with the commitments of the Ofgem Digital Strategy.
• Owning, maintaining and continuously improving the Digital Portfolio Master, ensuring timely and high-quality portfolio data is available to support planning, prioritisation, reporting and decision-making.
• Ensuring change requests are appropriately assessed, governed and recorded through the Change Request Process and Master Change Log. Analysing the impact of proposed changes to scope, schedule, cost, delivery and interdependencies.
• Supporting effective Portfolio Governance, assisting with preparation for stage gate reviews, preparing portfolio information and helping facilitate the Change Board and the Portfolio Board meetings.
• Monitoring portfolio delivery performance, identifying risks, dependencies, scheduling conflicts and opportunities to improve planning, sequencing and delivery.
• Working closely with the Digital Portfolio Analyst, Digital Delivery Managers, Project Support Officers and Resource Management colleagues to support capacity planning and scheduling.
• Producing clear portfolio reporting and planning insights and visualisations, enabling stakeholders to understand delivery impacts, assess trade-offs and make informed decisions.
• Championing portfolio management and planning best practice, supporting continuous improvement of processes, tools, reporting and ways of working across the function.

We are looking for:

A proactive, organised and analytical professional who enjoys bringing structure, clarity and insight to complex delivery environments. You will be comfortable working with stakeholders at all levels, balancing competing priorities and using data to support effective planning and decision-making.

You may come from a PMO, project delivery or planning background, but you will demonstrate:

• Experience working within a Portfolio, Programme or Project Office environment, supporting the planning and delivery of digital or technology-enabled change.
• Experience developing and maintaining portfolio plans, integrated schedules, or multi-project roadmaps, including milestones, dependencies, and delivery constraints.
• Experience supporting portfolio governance, reporting and change control processes, with strong attention to detail and a focus on data quality and accuracy.
• Strong analytical and problem-solving skills, with the ability to interpret complex information, and translate data into meaningful insights and recommendations.
• Excellent communication and stakeholder management skills, with confidence to work collaboratively across delivery teams, business stakeholders and senior leaders.

Experience in government or regulated environments, together with knowledge of programme or project delivery frameworks such as MSP or PRINCE2, would be advantageous.

This is an opportunity to play a key role in ensuring that Ofgem’s digital transformation is effectively planned and delivered. You will help shape how the organisation manages its portfolio of change, priorities are met and delivery remains on track in a complex and evolving environment.

Person specification

Essential Criteria

• Proven Experience working in a Portfolio, Programme or Project Office environment with a significant number of concurrent Digital projects (Lead Criteria).
• Proven experience developing, producing and maintaining project schedules considering dependencies, resource requirements and constraints to optimise delivery (Lead Criteria).
• Experience defining the high-level components of digital projects to create outline plans, including estimating scope, deliverables, time scales, resource requirements and budgets.
• Ability to effectively leverage digital tools and data analytics for better portfolio visibility and decision-making.

Desirable Criteria

• Knowledge or experience of Project Delivery, either gained in a Project Management or Delivery Management role, or gained via qualification in Managing Successful Projects (MSP) or equivalent.
• Experience identifying and monitoring portfolio-level risks and issues, escalating where needed to seek resolution or agree replanning.
• Experience in working within a PMO or Project Delivery environment in a Government context.

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Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Managing a Quality Service
• Delivering at Pace

Benefits

Alongside your salary of £35,232, OFGEM contributes £10,206 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; hybrid working (currently 1 day a week in the office but this is kept under review), flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targe