Estates and Facilities Compliance Officer

Role Purpose

A newly created role to strengthen the College’s approach to statutory compliance, asset management,and planned maintenance.

You will coordinate and monitor statutory inspections and servicing across a diverse and complex asset base, ensuring a consistent, compliant and well-governed process across both curriculum equipment and estate infrastructure.

The Opportunity

With the introduction of a newTopDesk asset management system, this role is central to:

• Creating a single, accurate asset register
• Improving visibility and compliance assurance
• Driving a structured, efficient approach to inspections and maintenance
• Reducing risk across all campuses

Key Responsibilities

• Asset & Compliance Management
• Maintain a centralised asset database across all departments and estates.
• Track statutory inspections and servicing requirements.
• Inspection & Maintenance Coordination
• Plan and coordinate inspection programmes with departments and E&F teams.
• Ensure timely completion and certification.
• Compliance Monitoring
• Review inspection reports and documentation.
• Identify risks, non-compliance, and required remedial actions.
• Reporting & Analysis
• Produce compliance reports, dashboards and trend analysis.
• Provide assurance to senior management.
• System Development (TopDesk)
• Support implementation and ongoing use of TopDesk.
• Improve data quality, workflows and reporting.

Working Relationships

• Line managed by Estates & Compliance Manager
• Work closely with:
• Facilities Managers
• Department Technicians
• Administration teams
• External contractors

About You

• Experience in estates, facilities, engineering or technical compliance
• Knowledge of statutory inspection regimes (e.g. LOLER, electrical, pressure systems, or similar)
• Strong organisational and data management skills
• Ability to work across teams and coordinate activity effectively.
• Proactive, detail-focused, and solutions-driven

Experience with asset systems (e.g. TopDesk) desirable but not essential.

Why Join Us?

• Be part of a high-impact, newly created role.
• Shape a modern, data-driven compliance framework.
• Improve safety and performance across a complex estate.
• Play a key role in a major system transformation.