Finance Assistant

W&A is supporting a high-quality hospitality and leisure organisation in St Andrews, Fife, to recruit a Finance Assistant - Accounts Payable on a full-time, permanent basis. This hybrid role will see you work closely with colleagues across finance and operational teams in a service-led environment.

The Opportunity

The Finance team supports activity across a varied hospitality and leisure operation, providing day-to-day financial management as well as insight and support to managers and senior stakeholders. In this role, your primary focus will be ensuring supplier invoices and payments are processed accurately and on time, while maintaining strong controls and effective relationships with suppliers and colleagues.

Reporting to the Financial Controller, you’ll take ownership of accounts payable, working across wider finance processes including bank reconciliations, daily sales postings and month-end tasks. It’s a hands-on role suited to someone who enjoys accuracy, organisation and working collaboratively across a business.

Key Responsibilities

• Manage supplier onboarding, including account set-up and bank detail verification.
• Process high volumes of supplier invoices, ensuring accurate coding, VAT treatment and appropriate approvals.
• Match invoices to purchase orders and delivery notes and resolve discrepancies.
• Maintain accurate supplier records and manage the primary finance accounts mailbox.
• Prepare and process weekly and monthly payment runs.
• Reconcile supplier statements, investigate differences and respond to supplier queries.
• Take responsibility for accounts payable-related systems, including the purchase ledger, internal purchase order system and automated AP software.
• Support the financial accuracy of the stock management system and provide expenditure information and analysis to internal teams.
• Process staff expense claims and administer company credit card claims.
• Support month-end activity and ensure invoices and expenses are fully recorded.
• Maintain strong financial controls and audit trails.
• Provide cover across wider finance processes.

About You

• Previous experience within accounts payable, purchase ledger or finance administration.
• Strong attention to detail and a high level of accuracy.
• Good organisational skills with the ability to prioritise your workload.
• Confidence using Excel and finance systems; experience of systems implementation projects would be beneficial.
• Strong communication skills and a collaborative approach.
• A proactive, flexible and service-focused mindset with strong problem-solving skills.
• An analytical, data-driven approach with good cost control awareness.
• AAT study or qualification, or an HNC/HND-level finance qualification, beneficial.
• Experience using Sage, Xero, Access or similar finance systems advantageous.

Package & Benefits

• Salary up to £35,000, dependent on experience.
• Performance bonus.
• Hybrid working.
• Free on-site parking.
• Continual training and development.
• Team socials.

To learn more or apply, please contact Laura Buchanan at [email removed] for a private and confidential discussion. Alternatively, submit your CV and we’ll be in touch.

Please note that, due to the volume of applications received, only shortlisted candidates will be contacted.