Clerical Officer

Job Title: Clerical Officer

Organisation: Northern Ireland Assembly

Contract: Temporary - Full Time Hours

Salary: AG8 - £29,137

As a Clerical Officer, you will be responsible for day-to-day administrative work to ensure high-quality service delivery across various directorates and business areas within Parliament Buildings. Staff can be appointed to any office within the organisation and may subsequently be transferred to other business areas as required.

Benefits

• Highly competitive salary fully aligned with public sector pay rates
• Enhanced holiday package
• Weekly pay
• Free onsite parking
• Randstad Refer-a-Friend scheme uncapped (£300 per successful referral)
• Employee Assistance Programme inclusive of access to counselling

What we need from you

• Completion of standard pre-appointment checks
• Full compliance with Assembly Commission staff policies, Equal Opportunities, Dignity at Work and mandatory training requirements
• Flexibility to carry out duties across various business areas as reasonably required

Essential Qualifications

Applicants must, by the closing date for applications have:

• 1. GCE 'A' level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C including English Language and Mathematics. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated; and at least 2 years' experience in an administrative role of:

1. a) Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
2. b) Organising workload and giving attention to detail to produce accurate, high quality work to deadlines. c) Effectively using Microsoft Office to prepare documents and respond to correspondence. OR

• 2. At least 4 years' experience in an administrative role of each of the essential criteria described at a) - c) above.

Responsibilities

• Customer Service: Provide high-quality customer service to internal and external customers, offering accurate information in a professional manner by referring to organisational policies.
• Administrative Support: Deliver timely administrative support, including diary management, filing, photocopying and managing electronic mailboxes.
• Data & Information Management: Input data and maintain databases, spreadsheets and electronic/hard-copy filing systems to ensure effective document storage and retrieval.
• Meeting & Event Support: Organise meetings and visits, issue papers, order hospitality, greet external visitors and record key information/timings to support minute production.
• Financial Administration: Check and process invoices for payment through electronic payment systems.
• System Operations: Utilise Microsoft Office and bespoke internal Assembly software systems to gather, collate and prepare official documents.

Get in touch with us today for a confidential chat and to review the full job description.

Randstad Care acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Care is an equal opportunities employer and decisions are made on merits alone.

Did you know that Randstad Care have been awarded a place on the National Clinical Staffing Framework for the NHS? This means we will be able to bring you more opportunities within nursing & midwifery and clinical staffing.

key responsibilities

• Clerical Support
• data management
• administration

education

high school