Office Administator

Even if you don’t meet every requirement, please don’t rule yourself out, we still encourage you to apply if your skills, values, and experience align to the role. Job Description: Purpose of the Role Provide general support to the Rail Grinding & Milling team in delivering an efficient and optimised service to the business.  In particular, tracking and managing safety work packs on behalf of Network Rail. Ensuring the packs are signed off and returned to the Network Rail delivery unit in the specified timeframes.  Overseeing the ordering of water and Fuel of the machines ensuring delivery takes place on the specified dates. Person Specification Highly proficient user of Microsoft Office, especially Word and Excel Excellent communication skills, both written and verbal Ability to prioritise work, and achieve deadlines Excellent attention to detail and organisational skills Team player with an ability to work on own initiative Proven ability to work to changing deadlines and able to multi-task Ability to gather robust data and produce clear reports when required Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone and email. Excellent organisation skills, including ability to prioritise and work within contractual deadlines Ability to work on own initiative also as a team member, providing support to the team as and when necessary. Key Responsibilities Collate Safety Work Packs Ordering of Fuel and water for the Rail Grinders General administrative duties Trained in Fleet Asset Management Systems Trained in NROL planning system Any other administrative reasonable duties as required Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone and email. Excellent organisation skills, including ability to prioritise and work within contractual deadlines Data inputting on Colas systems As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements. Any other reasonable duties as required from time to time. What We Offer Competitive Salary 26 days Annual Leave Industry leading Life Assurance Healthcare Cash Plan Wellbeing Employee Assistant Programme Pension Scheme Eye Care Vouchers Long Service Award Season Ticket Loan Occupational Health Service We are committed to fostering an inclusive and diverse workplace. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone feels welcome, heard, valued and respected. Regardless of background, disability, age, race, religion, or gender, everyone is welcome at Colas Rail. We strive to promote equity and eliminate discrimination, actively seeking to create a workforce reflective of communities we serve. We welcome applicants from all backgrounds, offering flexible and inclusive adjustments to the interview process. As part of a positive action drive to address under-representation we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. We are proudly part of the Disability Confidence Scheme, and as such we operate a Guaranteed Interview Scheme if you meet the minimum requirements. On joining Colas Rail you’ll have access to our growing Employee Network Groups including Railbow (representing the LGBTQ+ community), BeyonDisability (representing those with disabilities) and Cross Culture (representing people from ethnic backgrounds). Everyone is welcome to join our network groups whether you are part of the community or an ally. Work life balance is important to us; flexible working options are available where feasible and dependant on the role. Please discuss this during the interview process. Join us in making a positive impact! Apply and be part of a team that values diversity and embraces unique perspectives.