Sixth Form Administrator / Team Leader

Main duties

Administration

• Be responsible for the administration, input and accuracy of data into the student database (SIMS) with personal responsibility for Sixth Form data.
• Record and monitor attendance for Sixth Form students and provide reports for the team as required.
• Record and monitor behaviour incidents and provide reports as required.
• Manage and process student applications to join the Sixth Form using Applicaa software, including arranging interviews, tours of the school, reference requests etc
• Play a key role in the Sixth Form Registration Day, completion of on-line registration forms and production of student timetables
• Assist with the planning and organisation of key Sixth Form events throughout the year, for example: Introduction to Sixth Form Conference, Awards Evening, Open Evening, Year 13 Ball etc
• Support the administration of UCAS applications
• Be responsible for the collection and input of Key Stage 4 and 5 data from students or parents/carers necessary for the accurate maintenance of the database and for the provision of student data reports for school purposes.
• Contribute to the work of the school’s Timetable Team during the summer months to provide timetables, staff lists and other key information for staff and students at the start of each academic year.
• Be responsible for ensuring the accuracy of student data for the school censuses, in particular academic data relating to Sixth Form students
• Provide training to administrative staff on the SIMS database and associated software such as In-touch (email communication with parents/carers, staff and students)
• Ensure that all students with medical needs are identified and the appropriate paperwork completed by the parents/carers and recorded on SIMS.
• Manage the safe storage of and administration of student medication, maintain medical records and inform parents/carers as required.
• Work collaboratively with the School Health Nurse to support students with particular conditions such as, but not exclusively, asthma, diabetes and anaphylaxis.
• Organise and administer any vaccination programmes to support the Schools’ Immunisation Team
• Be fully trained in First Aid and the administration of adrenalin and asthma inhalers.
• Be responsible for overseeing the day to day workload of the office team, planning ahead, identifying priorities and deadlines, arranging cover and keeping the Head of Administration informed.
• General administration for example School Notices, letters, reports etc for distribution to students, parents/carers and staff.

Student and Visitor Reception

• Lead, manage and motivate a small team of administrative staff to provide reception and administrative services to students, staff and visitors.
• Ensure the effective operation of the school reception/office, so that all visitors, staff and students are greeted in a friendly and appropriate manner, their enquiries are dealt with promptly and they are directed to the appropriate person/location.
• Ensure that student behaviour is in line with school expectation and be prepared to use the School’s Behaviour Management Policy if necessary.
• Manage the administrative procedures for recording visitors, ensuring that staff and visitors comply with safeguarding procedures.
• Provide First Aid/care for sick students, visitors and staff which meets legislative requirements and which promotes welfare.
• Keep accurate records of treatment/advice given and ensure that parents/carers are informed as appropriate.
• Ensure that the reception/office areas are well presented, welcoming and reflect the School’s high standards.

Staff Management

Be responsible for day to day leadership and management of the office team including their Appraisal and Continuing Professional

Development.

• Ensure that there are recorded procedures in place for all key administrative duties and that these are monitored and reviewed regularly. Make any recommendations as necessary to improve the efficient and cost-effective management of the school office.
• Provide as required and as appropriate, cover for the work of other members of the office team according to workload pressures and/or in their absence and ensure appropriate overlap of duties and skills to cover absence and periods of intense workload.