Private Client Secretary – Progression to Case Manager

Location: Orpington, Sevenoaks, Gravesend or Biggin Hill
Job Type: Permanent, Full-Time
Working Pattern: Office Based

About the Role

We are recruiting for an experienced Private Client Secretary to join a well-established and highly regarded multi-office law firm with locations across Kent and South East London.

This is an excellent opportunity for an experienced Legal Secretary who is looking to develop their career beyond a traditional support role. The firm offers a genuine progression pathway towards becoming a Private Client Case Manager, supported by structured training, mentoring and increasing responsibility.

You’ll join a friendly and supportive Private Client team, assisting Solicitors with a varied caseload while developing your technical knowledge and gaining greater exposure to areas including Wills, Probate, Estate Administration, Trusts and Lasting Powers of Attorney.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to Solicitors within the Private Client department.
• Prepare and manage correspondence, legal documentation and case files with a high level of accuracy.
• Assist with documentation relating to Wills, Probate, LPAs, Trusts and Estate Administration.
• Prepare relevant court forms and legal documents where required.
• Maintain and update client files, ensuring all records are complete and accurate.
• Schedule appointments, meetings and relevant court dates.
• Handle client enquiries in a professional, sensitive and compassionate manner.
• Liaise with courts, Solicitors and other external professionals as required.
• Assist with billing and invoicing, ensuring accuracy and timely processing.
• Use the firm’s case management and other IT systems to maintain accurate records.
• Maintain strict confidentiality when handling sensitive client and family information.
• Collaborate with colleagues across the firm’s offices.
• Develop your Private Client knowledge and responsibilities as you progress towards a Case Manager position.

About You

To be considered for this position, you will ideally have:

• Previous experience as a Legal Secretary, ideally within a Private Client department.
• A good working knowledge of legal terminology, documentation and relevant procedures.
• Excellent typing and IT skills, including proficiency with Microsoft Office and legal software.
• Strong organisational skills and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• A strong focus on client care.
• The ability to communicate sensitively and professionally with clients, particularly during difficult or emotional circumstances.
• Excellent attention to detail.
• A high level of discretion when dealing with confidential information.
• A proactive and flexible approach to work.
• The ability to remain organised and effective when working under pressure.

Previous experience within a Lexcel-accredited or similarly accredited law firm would be advantageous but is not essential.

Career Progression

A key attraction of this opportunity is the firm’s commitment to developing the successful candidate beyond a traditional secretarial position.

You’ll receive a structured induction into the firm’s systems and workflows, followed by ongoing training and mentoring. As your technical knowledge and confidence develop, you’ll be given increasing autonomy, greater involvement in matters and the opportunity to progress into Private Client Case Manager responsibilities.

For an experienced Legal Secretary looking to build a long-term career within Private Client law, this represents an excellent opportunity to take the next step.

Why Apply?

Benefits include:

• Competitive salary, reviewed annually.
• Clear salary banding aligned with experience.
• Genuine progression to Case Manager responsibilities.
• Structured induction, training and mentoring.
• Increasing autonomy as your experience develops.
• Direct client contact and exposure to a varied Private Client workload.
• Good holiday allowance.
• Private Medical Insurance.
• Life Assurance.
• Workplace pension scheme.
• Assistance with childcare costs.
• Opportunity to benefit from the Company Car Policy after one year’s service.
• Discounted legal services for you and your family.
• Regular social events and cross-office knowledge sharing.
• Modern, air-conditioned offices.
• Supportive and collaborative working environment.

The Firm

You’ll be joining a close-knit firm with low staff turnover and a strong reputation for delivering high-quality legal services exclusively to private-paying clients.

The firm is committed to developing its people and offers a supportive environment where employees can increase their knowledge, take on greater responsibility and build a long-term career.

The position can be based at Orpington, Sevenoaks, Gravesend or Biggin Hill, with collaboration across the firm’s offices.

Interested?

If you’re an experienced Legal Secretary looking to develop your Private Client career and progress towards a Case Manager role, we’d love to hear from you.

Please call the team on [phone removed] or apply today through Kingsgate Recruitment for a confidential discussion.