Conveyancing Secretary

Location: Whitstable, near Canterbury, Kent
Salary: £28,000–£36,000 DOE
Job Type: Permanent, Full-Time
Working Pattern: Office Based

About the Opportunity

Kingsgate Recruitment is working with a well-established and highly regarded law firm based in Whitstable, Kent, to recruit an experienced Conveyancing Secretary to join its busy and successful property team.

The firm has built a strong reputation for providing approachable, professional and practical legal advice to individuals, families and businesses. With a longstanding presence in the local community, the practice prides itself on combining high-quality legal expertise with a personal and client-focused service.

This is an excellent opportunity to join a friendly and supportive firm where you’ll work closely with experienced property professionals and play an important role in the smooth progression of residential conveyancing transactions.

The Role

As a Conveyancing Secretary, you’ll provide comprehensive secretarial and administrative support to Solicitors and Conveyancing Fee Earners within the property department.

You’ll be involved throughout the conveyancing process, helping to keep transactions progressing efficiently while maintaining regular communication with clients, estate agents, lenders and other legal professionals.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to Solicitors and Conveyancing Fee Earners.
• Assist with the progression of residential conveyancing transactions from instruction through to completion.
• Prepare and format legal documents, correspondence, letters and reports.
• Open, maintain and update client files, ensuring records are accurate and compliant.
• Assist with property searches, enquiries and other conveyancing administration.
• Manage diaries, appointments and key transaction dates.
• Monitor deadlines and help ensure matters progress efficiently.
• Liaise professionally with clients, estate agents, mortgage lenders, Solicitors and other parties involved in transactions.
• Handle telephone and email enquiries, providing a high standard of client service.
• Maintain confidentiality when dealing with sensitive client information.
• Provide general administrative support to the wider property team.

About You

We’re looking for someone who has:

• Previous experience as a Conveyancing Secretary or Legal Secretary within a residential property department.
• A good working knowledge and understanding of the residential conveyancing process.
• Strong secretarial and administrative skills.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• A professional, approachable and client-focused manner.
• The confidence to communicate with clients and other professionals throughout a property transaction.
• The ability to work independently while also contributing to a supportive team environment.
• Good IT skills.

Previous experience using a legal case management system would be advantageous.

Why Apply?

This is a great opportunity to join an established law firm with a strong local reputation and a genuinely supportive working environment.

The successful candidate will benefit from:

• Salary of £28,000–£36,000 depending on experience.
• A permanent position within an established property department.
• Supportive and friendly working environment.
• Ongoing training and development.
• Opportunities for career progression.
• Generous holiday allowance.
• Company pension.
• Additional employee benefits.
• The opportunity to work with an experienced team and become an integral part of a successful property department.

Location

The position is office based in Whitstable, Kent, making it particularly accessible for candidates based in Whitstable, Canterbury, Herne Bay, Faversham and the surrounding areas.

Interested?

If you’re an experienced Conveyancing Secretary looking for your next opportunity with an established and supportive Kent law firm, we’d love to hear from you.

Please call the team today on 020854971212 or apply today through Kingsgate Recruitment for a confidential discussion.