Part Time Administration Coordinator

Part Time Administration Coordinator, Manchester City Centre, £27,000 pro-rata

17.5 hours per week – can be worked across 3 or 5 days

Working within a well-established international organisation, our client is looking for a Studio Administrator to provide core support to their Manchester studio. This is a varied role involving general studio administration, PA support and day-to-day studio management, ensuring the studio is maintained to a high and professional standard.

This is a great opportunity for someone looking for a flexible part-time role that offers a positive work-life balance.

Role Responsibilities

• Act as the warm and welcoming front of house, greeting visitors, managing visitor access and guiding guests into the building.
• Manage and oversee Company Directors’ diaries and schedules, supporting the planning and preparation for conferences and events.
• Maintain studio records, filing systems, Health & Safety, QA and maintenance documentation.
• Prepare meeting rooms and arrange catering for external meetings, ensuring all spaces are presented to a high standard.
• Manage the main switchboard, incoming messages and post, including incoming and outgoing mail.
• Manage stationery, printing and kitchen supplies, ensuring the studio remains fully stocked.
• Process studio expense invoices and liaise with the Finance Team.
• Manage credit card administration, including collating purchase receipts and processing monthly statements.
• Liaise with cleaning contractors to maintain high standards throughout the studio, including meeting rooms, kitchen and breakout areas.

Essentials

• Strong Microsoft Office skills, particularly Excel.
• 2-3 years minimum administration, PA or office experience.
• Highly organised with excellent attention to detail and the ability to manage multiple priorities.
• Proactive and able to work independently, using initiative to identify and resolve tasks.
• Approachable, friendly and professional, with a warm and welcoming manner.
• Confident communicating with colleagues, Directors, visitors and external contacts.
• Flexible and adaptable, with a positive attitude and willingness to support across a varied range of duties.
• Reliable and able to maintain a high standard of work in a busy studio environment.

To secure an interview for this role, please get in touch with Caitlin on [phone removed] or email your CV FAO: Caitlin to [email removed]

We look forward to hearing from you!

Due to the high volume of applications, only candidates successfully shortlisted will be contacted.