HR Specialist

Privia has a remote-first, diverse, and equitable team, and the People Operations team takes great pride in serving it. The Sr. HR Specialist is the face of the employee experience for our MSO. You’ll serve as the go-to operational backbone for our team—whether that’s guiding someone through a benefits question, processing a name change or verification, or keeping onboarding running smoothly behind the scenes. In this fast-moving environment, you’ll partner closely with HR Business Partners, Benefits, Leave, Talent Acquisition, Learning, and Payroll teams to support our diverse workforce. Ahead of our Workday transition, we need a detail-obsessed, highly accountable self-starter who embraces change, works out loud, bridges operational gaps, and thoughtfully guides employees through new processes. Primary Job Duties: Provides employee relations support for needs such as performance management and terminations; administers exit paperwork, outprocessing, and exit interviewing Creates and processes all memos for the company, including annual merit increases, bonuses, equity grants, transfers, and any other employee actions requiring documentation Supports initiatives such as new hire training and onboarding, performance reviews, and compliance training Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of the department and services performed Researches and resolves HRIS problems, and compiles reports from database Processes and maintains appropriate records regarding compensation changes including promotions, merit changes, bonuses, and commission plans Supports filing of annual EEO-1 report and other compliance reporting Assists in employee-centered initiatives to achieve employee engagement goals Supports recruiting and mergers & acquisitions on an ad hoc basis Administers HR plans and procedures for all employees Participates in enterprise-wide projects to support the broader People Operations team’s strategy and goals Perform other duties as assigned Serve as the welcoming primary operational contact for employee inquiries, resolving questions directly or routing them to specialized sub-teams with clear ownership Handle core administrative operations, including managing incoming voicemails, processing employment verifications (VOEs), filing digital records, and drafting/processing employee action memos for compensation updates, transfers, and title changes Maintain audit-ready employee records to the standards expected of a high-growth company Manage onboarding end-to-end: new hire documentation, employee files, orientation notices, and Form I-9/employment eligibility verifications Support new hire orientation, including facilitating HR Operations sessions and continuously updating reference materials across our internal knowledge tools as processes evolve Execute offboarding based on HRBP direction—generating employee termination letters, updating digital files, processing HR system terminations, notifying IT/Payroll as needed, and completing multi-state checklists using established tools and sound judgment Track annual compliance training and policy acknowledgment completion enterprise-wide Enter PTO and time adjustments for payroll validation, with a working understanding of pay calendars, close dates, and accrual balances Provide administrative support to Benefits and Leave teams: intake, tracking, and correspondence Support employee engagement and culture programming, including communities, recognition, and internal communications Build clean, employee-facing materials adhering to Privia brand standards utilizing Company-standard fonts, formatting, and templates Develop quick-reference guides, walkthroughs, trackers, workflows, and automations to streamline process changes and reduce manual effort Participate in enterprise-wide People Operations projects and perform other duties as assigned 3+ years of progressive HR operations experience handling core lifecycle transactions, payroll coordination, and multi-channel inquiries (Publicly traded, multi-entity, or healthcare experience is a plus) Working knowledge of HRIS platforms (Paylocity or Workday preferred); experience supporting an HRIS system transition is a strong plus Sound understanding of core payroll mechanics, multi-state compliance fundamentals, and HIPAA rules Fluent across Google Workspace (Sheets, Docs, Slides) and Excel; comfortable using AI tools (such as Google Gemini) to drive daily efficiency Strong visual formatting and presentation skills to build materials to brand standard; excellent business writing and grammar Exceptional attention to detail, strong prioritization skills, and sound judgment with sensitive employee matters Note on how we work: We communicate openly, show up on video, and work out loud. The salary range for this role is $62,000.00-$65,000.00 in base pay and exclusive of any bonuses or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off,…