Admin Officer

Admin Officer

Location: Southampton Magistrates Court

Start Date: 7/9/2026

Assignment runs until: 1/2/2027

Working Days / Hours: Monday to Friday, 37 hours per week

Hours: 9am - 5pm

Working Pattern: Full Time, on site only

Job Type: Office based

Pay Rate: 12.86 for the first 12 weeks, £13.25 afterwards

Dress Code: office attire.

Ability to pass an enhanced DBS check and 3 years of references checks

Training provided

Key responsibilities of an Admin Officer including usher duties

ROLE RESPONSIBILITIES
List the duties of role including any specific skills that are required:

• Preparing papers and files for court, tribunals, hearings and meetings.
• Reception of all parties to court, including judiciary, juries, solicitors and barristers, the police and members of the public.
• Calling people into court/hearings in priority order, discussing with Court Clerks and Legal Advisers and liaising with the Witness Service as necessary.
• Providing information related to proceedings, escorting court users into and from the building, swearing oaths.
• Keeping parties informed of changes eg, of courtrooms and hearing times
• Collecting and delivering files and bundles to the judiciary and clerks ensuring they have the necessary papers.
• Providing support to colleagues & judiciary outside of court / hearing times
• Navigating court hearings via video link, onsite and remotely
• Preparing rooms for hearings, tribunals, trials, meetings and clearing the court / hearing room down at the end of the day etc.
• Arranging and supporting court hearings
• Assisting the general public when attending hearings.
• General administrative duties including filing, printing and data entry
• Data input, typing, post incoming and outgoing, filing, general office duties.
• Preparing papers and files for court, tribunals, hearings and meetings
• Producing court documents
• Creating and updating records on internal systems
• Data input
• Drafting standard letters and documents
• Clerking Civil and Family Courts, tribunals and hearings
• Assisting court users with general queries

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Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.