Exams Officer

The role and responsibilities include (but are not limited to):

● Ensure the school strictly adheres to all Joint Council for Qualifications (JCQ) and individual exam board regulations.

● Coordinate and submit accurate student entries and estimated grades to exam boards for GCSE, A-Level, and vocational qualifications ahead of deadlines to avoid late fees.

● Manage the school’s Management Information System (Arbor) to process entries, and results.

● Create and distribute comprehensive exam timetables for both staff and students, resolving any scheduling or rooming conflicts, and seating plans in conjunction with the schools Data Officer.

● Maintain the absolute security of exam papers and confidential materials in accordance with strict national guidelines, including handling deliveries, secure storage, and safe dispatch of completed scripts.

● Work closely with the SENCo (Special Educational Needs Coordinator) to ensure students with Access Arrangements (e.g., extra time, readers, scribes, separate rooms) are fully accommodated and that evidence is documented.

● Assist with recruitment, training, and scheduling of a team of external exam invigilators. Ensure they are fully briefed on updated regulations and school safeguarding procedures.

● Assist with creating and conducting briefings for students, parents, and staff regarding exam regulations, expectations, and contingency plans.

● Lead the download, and distribution of results for both A-Level/Level 3 results day and GCSE results days in August.

● Manage the process for reviews of marking (appeals) and access to scripts, ensuring strict adherence to tight deadlines.

● Receive, check, archive, and organise the distribution of official exam certificates to students.