Document Controller

Document ControllerBased Nottingham Area - 3 month contractJob DescriptionWe are seeking an experienced Excel Database & Automation Specialist to support a short-term project focused on developing standardised project and commercial documentation tools. The successful candidate will create robust Excel-based databases, templates, and automated workflows that allow information to be maintained in a single master file and automatically populate multiple linked documents.The role will involve designing and building intelligent spreadsheets and databases for project execution documents such as Bills of Materials (BOMs), Packing Lists, Commercial Invoices, Product Data Registers (PDRs), Vendor Data Registers (VDRs), document trackers, and similar project deliverables. The objective is to eliminate duplicate data entry, improve accuracy, and reduce administrative effort through automation and standardisation.This is a project-specific assignment expected to last approximately 2-3 months.Key Responsibilities Design and develop advanced Excel-based databases and management tools. Create master data files that automatically update linked project documents and reports. Develop automated templates for: Bills of Materials (BOMs) Packing Lists Commercial Invoices Product Data Registers (PDRs) Vendor Data Registers (VDRs) Document Registers Project Tracking Logs Other project and commercial documentation Build formulas, data relationships, lookups, validation rules, dashboards, and reporting tools. Implement automation using advanced Excel functionality, including: Power Query Power Pivot VBA Macros (where appropriate) Dynamic Arrays Advanced Formulas and Data Linking Simplify and standardise document generation processes across multiple project teams. Create user-friendly interfaces and instructions for end users. Work with Project Managers, Engineering, Procurement, Logistics and Commercial teams to understand requirements and convert them into efficient Excel-based solutions. Test and validate all tools to ensure data accuracy and reliability. Provide knowledge transfer and user training before project completion. Qualifications Required Advanced Microsoft Excel expertise. Demonstrated experience creating database-style Excel solutions. Strong understanding of relational data structures and data management principles within Excel. Experience developing automated templates that generate and populate multiple documents from a single source of data. Proficiency with: Complex formulas XLOOKUP INDEX/MATCH Dynamic Arrays Pivot Tables Power Query Data Validation Conditional Formatting Experience building commercial and project management templates. Strong analytical and problem-solving skills. Ability to work independently and deliver solutions with minimal supervision. Excellent communication and stakeholder engagement skills. Preferred Experience supporting engineering, manufacturing, logistics, or project-based businesses. Experience developing BOM, Packing List, Invoice, PDR and VDR systems. VBA and macro development experience. Familiarity with document control and project delivery processes. Experience integrating Excel with SharePoint, Power BI, or other Microsoft 365 tools. Desired OutcomeBy completion of the assignment, the specialist will have delivered a suite of standardised, automated Excel tools where project information is maintained once in a central master database and automatically flows through all associated project, logistics, commercial and document control templates, significantly reducing manual effort and data duplication.This can be hybrid position, not fully remote