Facilities Management Assistant - Army

Job summary

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

This position is advertised at 37 hours per week.

Job description

The successful candidate will serve as the primary Fire Prevention Safety Practitioner within the Camp Team, reporting directly to the Facilities Manager. Working alongside other team members, they will support the management and maintenance of facilities across Redford Barracks, with a particular focus on Health and Safety and the development of specialist expertise in Fire Safety.

The post holder will be part of a wider Camp Office team comprising a Station Staff Officer, Facilities Manager, iHub Administrator, Range Custodian, Barrack Manager and Bookings Clerk, while also working closely with external contractors to support the effective delivery of facilities management services.

Key responsibilities:

• Assist the Facilities Manager in all matters relating to Health and Safety within Redford Barracks ensuring that all legislation is current and displayed within the camp. Act as Building Fire Focal Point for several buildings within the estate, completing daily, weekly and monthly fire checks, ensuring all building faults are reported, recorded and completed. Escort the Defence Fire Regulator and Fire Officer on inspections as required. Undertake the Defence Extinguisher Maintenance Course (DEMC) to provide full maintenance to Fire Extinguishers within camp. Complete a locally held Building Fire Focal Point Training Course.
• Under direction from the Facilities Manager and working alongside the Barrack Manager, control the handover/takeover (HOTO) of all accommodation within and around Redford Barracks ensuring that all rooms when occupied are properly inventoried and when vacated are cleaned. Issuing and receipting of keys to accommodation and other facilities as required.
• Work alongside the Barrack Manager to ensure all contractors onsite are inducted and booked in/out following the correct procedures. Issuing and receipting of keys to contractors, escorting them to relevant building custodian for the job being undertaken.
• Along with the Barrack Manager conduct basic management and accounting of Redford Barracks stores including bedding, furniture and accommodation stores. Assisting in the distribution of stores to lodger and visiting units, arranging replenishment of items when required.
• The post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.

Person specification

Essential skills required:

• Strong organisational skills, with the ability to manage multiple tasks, maintain accurate records and deliver work within agreed timescales.
• Ability to interpret and apply policies, procedures and regulations, particularly those relating to compliance, health and safety, and facilities management.
• Strong communication and interpersonal skills, with the ability to build effective working relationships and liaise confidently with colleagues, contractors and stakeholders.
• Proficient in the use of MS 365 applications.
• A full UK driving licence is required, as the post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.

Licences

A Cat B driving licence is required, as the post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Working Together
• Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

• Seeing the Big Picture

Benefits

Alongside your salary of £24,549, Ministry of Defence contributes £7,111 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
- On site Parking available
- On Site Gym
- PAYD Canteen Facility
- Good local public transport links into Edinburgh

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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