Sales & Lettings Administrator

Sales & Lettings Administrator – Hendon – £26,000 – £30,000 DOE

Our client, a well-established independent estate agency are looking for an experienced Sales & Lettings Administrator to join their office in Hendon.

We’re looking for someone with a proactive mindset, a can-do attitude and a genuine passion for supporting teams to achieve their branches goals.

Key Responsibilities:

• Lettings Administration:
  • Preparing contracts to be signed electronically or in person
  • Preparing terms and conditions
  • Sending out Valuation letters
  • Entering information on Reapit
  • Protecting deposits
  • Carry out Right to Rent checks & Land Registry checks
• Anniversaries:
  • Communicating with both landlord and tenant
  • Negotiating the new rent
  • Section 13 Process
  • Sending out closing packs
  • Invoicing Let Only Landlords
  • Reprotection of deposits
  • Rent guarantee renewals
  • Submitting and follow up rent guarantee claims
• Vacating:
  • Arranging check outs
  • Comparing check in – check out reports and liaising with both landlord and tenant
  • Arranging for refund of deposit

• Sales Administration:
  • Valuation/offer letters
  • Preparation of property particulars
  • Terms and conditions & sellers enquiry forms
  • Sales agreed memorandums
  • Exchange letters & invoicing
• Spectre:
  • Sending out canvassing letters for sales and lettings
  • Looking at the market and canvassing stock that’s on the market that we have visited or previously marketed
  • 20/20 campaigns, new to the market / under offer / sold on your street

• General Office Duties:
  • Petty cash control
  • Monitor timings
  • Report any issues to Directors
  • To place orders of leaflets for sold/let properties
  • Organise the key book system and ensure keys are registered with photos on Reapit
  • Ordering of boards
  • Rightmove plus properties in focus every month etc.

Skills and Experience Required

• Previous experience in a Sales and/or Lettings Administrator role
• Excellent IT skills including use of AI
• Excellent communication skills
• Good time management skills
• Proactive nature

Salary: £26,000 – £30,000 DOE
Working Arrangements: Monday – Friday 9am-6pm, office based

For more information, please contact Anisha on the Business Support team at Dove & Hawk Property recruitment.
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