Events Executive/Coordinator, Financial Services – Hybrid

Do you have 3-5 years’ experience of managing professional business events?

Have you had responsibility for the end-to-end management of events with anything from 20 – 300 attendees?

Are you methodical, highly organised with excellent project management skills? And can you think on your feet and remain calm when plans are changing?

Do you have a strong interest and understanding of financial services, private equity and venture capital?

If you are a confident communicator and a collaborative team player who always looks to deliver excellence, we’d love to hear from you.

A leading membership organisation in the private capital arena is looking for an enthusiastic Events Executive/Coordinator to join their team. The events will consist of one day conferences, forums, corporate dinners, webinars, breakfast roundtables and international roadshows.

What you’ll be doing day-to-day:

 Full end-to-end event planning, management and delivery of designated events

• Sourcing and booking venues and suppliers
• Liaising with the marketing team to ensure all event marketing activities are completed
• Liaising with venues on setup, catering and audio-visual requirements
• Researching, arranging and managing speakers for events
• Collecting event feedback and producing debrief reports
• Delegate management; including event bookings and correspondence
• Maintaining records of attendee numbers and sales in CRM Evovos and relevant spreadsheets
• Working on-site ensuring the smooth delivery of all events
• Wrapping up post event including full evaluation and reporting
• Ensuring the CRM is updated
• Managing expenditure against event budgets and providing status report to Events Director post events
• Working with the commercial team to ensure gross profit achieved or exceeded
• Providing status reports to Events Director post events

The skills you need to bring:

• 3-5 years’ previous experience of the full end to end process of managing professional business events
• Excellent organisational skills, able to manage multiple tasks while maintaining high quality standards
• Excellent writing, presentation and proof-reading skills with a high attention to detail
• Confident communication skills and a professional telephone manner
• Competency using Zoom or an event platform
• Experience of using both a CRM such as Microsoft Dynamics along with a CMS platform
• Strong proficiency in Microsoft Office
• Professional appearance and personal skills to act as an ambassador to both internal and external stakeholders
• Positive and proactive attitude