Infrastructure and Logistics Administrator

Job summary

London and Southeast Region (LaSER) comprises five ATC Wings, which cover London, Kent, Middlesex, Surrey and Sussex plus the CCF (RAF) Sections. A total of over 120+ ATC squadrons and 50+ CCF(RAF) Sections who provide training opportunities for young people aged between 12 to 19 years old with an interest in aviation supported by volunteer uniformed and non-uniformed Cadet Forces Adult Volunteers (CFAV). There are currently 10000+ cadets and over 1300+ adult volunteers in LaSER supported by a small permanent administrative staff team.

This job is for 37 hours per week and open for all working patterns but please note part time or job share will only be considered if full time cover can be achieved.

Based in HQ Kent Wing ATC in Maidstone you will provide support to the Regions Infrastructure and Logistics Support Functional Pillar in support of cadet activity. The post holder will be expected to work a blended pattern of a minimum of three days in the office and two from home.

Job description

Post holder’s key responsibilities and tasks:

You are responsible to your RAF Air Cadet (RAFAC) Deputy Infrastructure and Logistics Manager for the following in your area of responsibility:

To support the Regions, Wings and Squadrons in all Infrastructure and logistics matters to include;

1. Provide Infrastructure and Logistics support across the LaSER Region to CFAV and cadets, ensuring that all activities, resources, and services are delivered in accordance with statutory requirements, Ministry of Defence (MOD) policies, and RAFAC regulations.
2. Provide Infrastructure and Logistics administrative support by maintaining compliance and facilities records, tracking works requests, supporting inventory management, coordinating equipment and clothing requests, and managing Clarity Motor Transport bookings to support Regional activities.
3. Assist in the maintenance of a safe and compliant RAFAC estate.
4. Provide excellent and timely communication, advice and customer service to all volunteers in the Region.
5. Provide administrative assistance and support to other business areas in the Region as required and directed by the Regional Commandant including people operations and training support as required.

Person specification

Essential

• Excellent communication skills to be able to engage with stakeholders, internal and external effectively and articulately.
• Competent IT skills to allow for daily functioning which includes the use of spreadsheets for analysis, adopting new technology.
• Excellent organisation skills in order to be able to manage the multiple different requirements of the post, meetings, team needs and organisational demands.
• Time keeping / Timescales – essential for practice and progression and to be able to work at a fast paced whilst producing quality outcomes.

Desirable

An understanding of the MOD, RAFAC and relevant policy and structures.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Changing and Improving
• Managing a Quality Service
• Delivering at Pace

Benefits

Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

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