Procurement Administrator

Role OverviewJob Title: Procurement AdministratorReports To: Procurement Manager Purpose To: coordinate the procurement of stock items to optimise availability and meet operations needs and targets. Additionally, to provide administrative support across the business as required.Core Behaviours
Safe Encourage others to work safely and comply with the relevant, regulations and procedures through your own actions, words and behaviours.Respect Act with integrity and value the contribution of others by being open and honest and developing mutual trust.Teamwork Be proud of being a member of Team CalaChem and work across functional teams to achieve the success of the company.Engagement Value input of others in order to make a personal and positive contribution to the success of the company.Customer Focus Proactively engage with and listen to our customers, enhancing their customer experience through feedback, collaboration and value add.
Principle Accountabilities
Support Procurement Manager in the effective management of the supply base, and continued development of the Procurement function.Adoption of policies for stock acquisition, storage and the disposal of obsolete parts which ensure full stock availability and effective rotation of slow moving stock.Maintain reporting on spend areas and supplier performance as required.Adhere to all policies and practices as requested by the customer and or regulatory bodies to ensure compliance with agreed standards at all times.Provide administrative support across the organisation to ensure that key tasks and deadlines are covered during periods of absence for holidays or illness.
Specific Duties
Anticipate Procurement Manager requirements by building excellent relationships across the business and with suppliers.Collate all documents or reports as required by the Procurement Manager for supplier contracts.Monitor competent use, identify stock requirements and safety holdings, and place orders in a timely manner to meet the needs of the business for all non-specialised spend - stationery, stock items, PPE etc.Monitor, report and take action on slow moving and obsolete stock, ensure effective rotation of spares where relevant.Provide reporting information on spend to support various business functions and budget owners, providing insight and analysis where valuable.Place orders and expedite for other business function requisitions.Support Finance with invoicing queries and Supplier intervention.
Decision Making Authority
Operates within prescribed policy and proceduresExpenditure on agreed contracts to limits as approved by Procurement ManagerDentification and recommendation of new suppliers
Key Competencies? Previous experience working in a Stores or Procurement function? Computer literate in Microsoft Office and ERP packages? Understanding of Stores best practice? Organised, analytical, and ability to work closely with all levels within an operational environmentQualifications? Strong educational background? Experience working within an Administrative role is an advantage.