Commercial Operations Coordinator

Our client, a leading organisation in the technology sector, is currently seeking a Sales Support and Operations Coordinator for a fixed-term position at their office in The Heights, Weybridge.

Key Responsibilities:

Sales Operations & Contract Management

• Manage end-to-end ERP sales transactions including quotations, contracts, purchase orders, invoicing, and project completion
• Process and register sales leads in the sales system and maintain accurate customer contact information
• Create and manage sales-related documentation such as quotations, purchase orders, invoices, and contracts
• Manage contracts and invoicing processes for customers, including billing follow-ups
• Understand internal solutions, pricing structures, and team sales targets while tracking individual sales performance

Financial Reporting & Forecasting

• Perform monthly closing activities including customer invoicing and supplier payments
• Forecast monthly and annual sales revenue, profit, and overall business performance
• Prepare weekly, monthly, and yearly sales and business performance reports using Excel
• Support project leads in developing robust financial plans aligned with business objectives and KPIs
• Analyse variances between actuals, budget, and forecast, providing commentary and actionable insights

Stakeholder Coordination & Administrative Support

• Collaborate with internal stakeholders including procurement teams, HQ, vendors, and customers to ensure timely project delivery and resolve sales-related issues
• Actively engage with vendors and customers to support efficient sales operations and project execution
• Provide administrative support to the sales team, including preparation and presentation of necessary documentation

Job Requirements:

• Strong experience in budgeting, forecasting, and management reporting, ideally in a project-based environment
• Solid understanding of project accounting, financial controls, and revenue/cost recognition principles
• Excellent analytical, problem-solving, and communication skills
• Ability to work under pressure, manage multiple priorities, and deliver to tight deadlines
• Good use of MS Office (especially Excel)
• Good attitude and strong teamwork

Benefits:

• 25 days' annual leave
• Discretionary performance-based bonus scheme linked to individual, team, and company performance (following successful completion of probation period)
• Defined Contribution Pension (up to 4% employee, up to 8.5% employer)
• Permanent Health Insurance
• Group Life Assurance
• Flexible Benefits allowance of £660 per annum (following successful completion of probation period), e.g., dental insurance, healthcare cash plan, holiday buy/sell, gymflex, travel insurance etc.
• Private Medical Insurance (starting from grade CL2-III)

If you are a dedicated Sales Support and Operations Coordinator looking to join a forward-thinking team in the technology industry, we encourage you to apply now to be part of our client's dynamic environment.