IT Commercial and Licensing Officer

Job summary

Looking for a part-time role with real responsibility, variety and scope to grow?

The National Archives is seeking an IT Commercial and Licensing Officer to help manage our portfolio of technology contracts, software licences, suppliers and renewals.

This is a three-day-per-week (21.6 hours) role at the centre of Digital & Technology Operations. You'll work across procurement, finance, supplier management, licensing and governance, helping us make informed decisions, manage risk and get the best value from our technology investments.

Why this role?

• Three days per week, offering flexibility and work-life balance.
• Broad exposure across technology, commercial management, procurement and finance.
• Opportunity to influence how technology services are delivered.
• Scope to develop expertise in supplier management, licensing, procurement and commercial governance.
• Work with a friendly, supportive team that values collaboration and continuous improvement.

Job description

Full job description attached (see below).

Person specification

Who might this suit?

You may have experience in contract management, procurement, supplier management, licensing, finance, operations or administration. Equally, you might be looking to build on existing commercial skills in a role with greater variety and visibility.

We're looking for someone who:

• Enjoys organising information and bringing structure to complex activities
• Has strong attention to detail and good commercial awareness
• Likes building relationships and working with people
• Can spot risks, opportunities and areas for improvement
• Wants a role where they can learn, develop and make a visible contribution

Why The National Archives?

Our work combines centuries of history with modern digital technology. You'll be based at our beautiful Kew site, working alongside knowledgeable, welcoming colleagues while helping support services that preserve and provide access to the nation's records.

If you're looking for an interesting part-time role with responsibility, variety and room to grow, we'd love to hear from you.

A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

Application process

• Interview: interviews will be held on-site
• Personal Statement: We ask all applicants to submit full work history details and a personal statement, not exceeding 1200 words.

Selection for interview will be based on the 3 ‘essential’ requirements below so please ensure that your application demonstrates in detail how you meet these requirements.

Essential criteria for application:

1. Experience of managing contracts, software licences, supplier relationships or commercial activities.
2. Ability to analyse financial, contractual or operational information and use it to support decision-making and recommendations.
3. Commitment to achieving value for money and supporting effective stewardship of public funds.

In the event of a high volume of applications we will conduct an initial sift based on the following essential criteria:

• Experience of managing contracts, software licences, supplier relationships or commercial activities.

During the interview, candidates will be assessed on all of the essential criteria for the role:

• Experience of managing contracts, software licences, supplier relationships or commercial activities.
• Ability to analyse financial, contractual or operational information and use it to support decision-making and recommendations.
• Strong organisational skills, with experience of managing multiple priorities, deadlines and competing demands.
• Experience of maintaining accurate records, information and documentation to a high standard.
• Ability to build effective working relationships and collaborate with colleagues, suppliers and stakeholders at all levels.
• Strong written and verbal communication skills, including the ability to explain commercial or technical information clearly to non-specialists.
• Experience of identifying risks, issues or opportunities and taking appropriate action to resolve them or improve outcomes.
• Commitment to achieving value for money and supporting effective stewardship of public funds.

Sponsorship

We are unable to offer visa sponsorship for this role.

Benefits

Alongside your salary of £39,030, The National Archives contributes £11,306 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk;

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via [email removed] as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the