Office Manager

• Job Title: Site Administrator / Document Controller (Construction)
• Location: Swindon (Site-Based / Office-Based)
• Duration: 12-18 Months
• Start Date: Late July

About the Role:

We are seeking a highly organized and proactive Site Administrator / Document Controller to support a major construction project in Swindon for over an year long. This role is perfect for a sharp, detail-oriented administrator who thrives in a fast-paced environment and enjoys being the heartbeat of a busy site office. You will manage day-to-day site office operations, oversee crucial health & safety compliance paperwork, and maintain our digital document management systems.

Key Responsibilities:

• Register and process Material GRNs (Goods Received Notes) and delivery tickets onto Microsoft Business Central, ensuring all documentation is accurately scanned into the relevant Procore folders.
• Work closely with Site Managers to track health & safety accreditations and plant/equipment certifications internal software, raising proactive alerts before any certifications expire.
• Manage and interface with Construction management Software to process digital induction paperwork for site staff and subcontractors.
• Maintain the general housekeeping and tidiness of the site office and desks.
• Partner with the cleaning staff to ensure welfare facilities are pristine, client meeting spaces are prepared, and kitchen/office supplies never run out.
• Health & Safety Support: Manage the inventory of the storeroom (Stationery, PPE, etc.) and assist the Fire Coordinator with roll-calling during emergency drills.
• Serve as the welcoming face of the site office, greeting visitors and managing incoming queries.

What We Are Looking For:

• Prior experience working as a Site Administrator, Document Controller, or Site Secretary within the Construction, Engineering, or Built Environment sectors is highly preferred.
• Ideally, familiarity with Procore or similar construction management software.
• Exceptional attention to detail with the ability to confidently nudge site staff to keep workspaces orderly and ensure compliance.
• No specific certifications or degrees are required; we value practical, hands-on administrative experience and a reliable work ethic.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.