Operations Admin

Job Role: Operations Admin

Hours: 09:00 – 17:00 – Monday – Friday

Location: Mansfield

Salary: £20,000 per annum

Job Purpose:

As part of the Operations function it is the role of the Operations Administrator is to ensure the process of raising a sales order to placing the purchase order onto EXN Vendors and once placed and accepted, forward the relevant documentation onto our partners, with a right first-time philosophy and in a timely manner. Also ensuring all subsequent workload and queries generated are dealt with to satisfactory outcome.

Accountabilities and Activities:

• Raising sales orders from sales quotes and placing purchase orders onto the EXN Vendor with a right first-time philosophy and in a timely manner.
• Ensuring that all licenses, support, professional services and training SKUs are receipted in and fulfilled out within required time frames and all relevant documentation is forwarded to the necessary parties.
• Chasing Vendors for estimated time of arrival (ETA) for all purchase orders and ensure that all sales orders are updated with shipment tracking numbers and ETAs
• Resolving any order queries/ issues ensuring minimal delay and impact on our clients.
• Investigating and completing credit request authorisations (CRA) to satisfactory resolution in a timely manner
• Ensuring that return (RMA) transactions are completed correct first time and in a timely manner
• Ensuring that there is effective communication channels with both internal and external customers to ensure the above is completed.

 Person Specification:

Essential:

• Proficient in Microsoft office (Word, Excel & Outlook) and have an excellent analytical and numerical skills with a good eye for detail.
• Able to communicate effectively with both internal & external clients