Facilities Officer

• Guidance_Notes_Completing_an_Application_Form_Oct_2024
• Sefton_Council_Recruitment_Pack_Final_-_Facilities_Officer

Please apply online via the link provided.

Please note, we do not accept CV’s (unless specified on the advert).

Please fully complete the online application form.

About the Role

The Facilities Officer plays a vital role in ensuring that Sefton Council's civic buildings and corporate estate provide a safe, efficient and well-maintained environment for staff, visitors and partners. Working within the Civic Buildings & Facilities Management team, the post holder will support the day-to-day operation of Council buildings, coordinating maintenance activities, managing contractors and service providers, and ensuring that facilities services are delivered to a consistently high standard.

The role is responsible for overseeing facilities-related projects, responding to maintenance and operational issues, monitoring statutory compliance requirements, and supporting the effective management of the Council's assets. The Facilities Officer will work closely with internal teams, external contractors, tenants and stakeholders to ensure that buildings remain compliant, accessible and fit for purpose, while contributing to the efficient use of resources and achievement of value for money.

This is a varied and rewarding position requiring strong organisational skills, sound judgement and a proactive approach to problem solving. The successful candidate will have the opportunity to make a significant contribution to the delivery of high-quality facilities management services that support both the Council's workforce and the wider communities of Sefton.

The key responsibilities include:

• Coordinate and monitor the day-to-day delivery of facilities management services, ensuring a safe, compliant and effective working environment across the Council's civic buildings.

• Provide support and guidance to the multi-technician, assist in allocating workloads, monitoring performance and ensuring work is completed to the required standards.

• Oversee the performance of contractors, partners and service providers, including cleaning, maintenance, security, landscaping and other specialist services.

• Respond to and coordinate repair and maintenance requests, ensuring issues are addressed promptly and efficiently while monitoring the quality and timeliness of completed works.

• Monitor statutory compliance requirements and maintain accurate records to ensure Council buildings remain safe and compliant with relevant legislation and standards.

• Support the Facilities Manager in the day-to-day management of the corporate estate, contributing to the effective operation and continuous improvement of facilities services.

• Manage facilities management projects, including office moves, space planning, building clearances and minor refurbishment works, ensuring delivery within agreed timescales and budgets.

• Monitor budgets, invoices and service expenditure, ensuring accurate financial control, value for money and compliance with Council procedures.

• Liaise with tenants, landlords, contractors and internal stakeholders to maintain positive working relationships and resolve property and facilities-related issues effectively.

• Support the efficient management of staff car parking and other building-related resources to maximise utilisation and service effectiveness.

• Promote excellent customer service and contribute to maintaining accessible, welcoming and well-presented buildings that support the delivery of Council services.

• The ability to prioritise tasks effectively and efficiently

• Exceptional attention to detail

• Handling sensitive information with the highest level of confidentiality and discretion

• Proficient in the use of the Microsoft Office package including Outlook, Teams, Word, PowerPoint, Excel etc.

• Please see Appendix A (page 10) for a full copy of the Job Description and Person Specification.

The closing date for this vacancy is Friday, 21st August 2026 (or earlier in the event of high volume of applications being received).

Provisional interview dates are Thursday 10th September 2026.