Project and Business Change Manager

Job summary

Part of the Defence College for Military Capability Integration (DCMCI), the Defence Cyber Academy (DCA) is responsible for training and educating Ministry of Defence’s cyber specialists and providing broader cyber education to leaders at all levels. This role, as DCA Project and Business Change Manager, will be closely involved in supporting the continuing development of DCA, through the management of contractor delivered technical support and training design, and delivery projects/activity.

Working within the DCA to the Facility Manager, candidates are responsible for managing projects that support the delivery of DCA training and education. This includes liaison with key stakeholders and ensuring projects are delivered to time and specification and within agreed costs.

Candidates will develop an understanding of cyber education and training, and the underpinning technical infrastructures, and will manage change activity to ensure effective and efficient delivery of DCA’s outputs.

The Post Holder will possess established communication/influencing and analytical/problem-solving skills, as well as a creative approach. They should have experience in project management, business change, & stakeholder management with outside agencies across government and industry. Experience with MOD commercial and financial processes is highly desirable.

To be successful, candidates must be capable of working independently and at pace. A key requirement is to work collaboratively with key internal and external stakeholders to support the design and implementation of a shared vision for how the Defence Cyber Academy should develop.

Specific responsibilities include:

• Manage, track, and report on DCA projects and a wide range of activities as part of an overall programme of works. To include, but not limited to, Business Case staffing, commercial engagement and oversight, risk and issue management, detailed project management and financial tracking.
• Act as the DCA Business Change Manager and ensure wider regular reporting occurs. Work with DCA Senior Leadership Team to ensure that change activity links to measurable programme benefits.
• Manage statements of requirements for DCA activity and support planning across the DCA training delivery schedule.
• Working with DCA & external staff to support and manage the procurement and implementation of communications, IT systems, commercial training & education and external consultancy activities for the development and delivery of DCA courses and other taskings.
• Business change functional liaison and wider project support to Assistant Head Development in Headquarters DCMCI.

Job description

Main objectives of the role:

• Manage the delivery of all DCA projects within time, cost and specification.
• Work with DCMCI Business Management to ensure DCA activity remains on track against financial forecasts, escalating project and financial risk where appropriate.
• Liaise with DCA’s key stakeholders to ensure effective and efficient management of projects as the DCA programme Business Change Manager.
• Business change functional liaison and wider project support to Assistant Head Development in Headquarters DCMCI.
• Support & coordinate technical and business change within DCA.
• Undertake learning and development and upskilling as required.

The post holder will have a good understanding of Project Management and, if not formally qualified, be willing to undertake an MOD recognised Project Management training course at the earliest opportunity.

The post holder will gain an understanding of how DCA’s Information Technology is critical to supporting DCA training delivery.

It would be desirable to have knowledge and experience of the financial & commercial processes within the Ministry of Defence, and understand the purpose of creating a Business Case through the different levels of approval.

The post holder will maintain accurate financial records of DCA spend, manage forecast of spend throughout Financial Years, maintaining records as required for audit and Financial & Information Management Purposes, and work closely with Defence College for Military Capability Integration (DCMCI) Business Management Team to ensure financial accountability.

They must be a Team Player, committed to a shared set of Team objectives, working effectively, inclusively, and fairly with colleagues in a diverse and mixed Civilian, Military and Contractor environment.

They will need to have excellent working knowledge of Microsoft Office 365 applications, particularly Teams, Excel, Word, Outlook, OneDrive and an understanding of SharePoint.

This position is advertised at 37 hours per week and located at the Defence Academy of the UK, Shrivenham. The role is suitable for a mix of home and office working, which currently expects 60% of the working week onsite at Shrivenham.

Person specification

Due to security and information access restrictions, the role is only open to a sole UK national; please only apply if you meet the nationality requirements.

Essential criteria: Working experience of Project Management.If not already held, a willingness to undertake a formal (MOD) recognised, qualification in Project Management.

Desirable criteria: Aformal, MOD recognised, qualification in Project Management.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Working Together
• Delivering at Pace
• Changing and Improving

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions
• Working Together
• Delivering at Pace

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• Flexi-time scheme upon completion of 6 months service if new to the Civil Service or the Line Manager has the ability to adopt flexible working sooner than the 6 month period.
• With Line Manager agreement move to an alternative Working Patterns (there are 9).
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service. If by chance you have previously completed service in the Public Sector in the past 5 years, you may be eligible to request 30 days leave immediately. (Evidence will be required).
• In addition to annual leave you will be entitled to 8 Public Bank Holidays per year.
• Professional and Personal Development of skills.
• Minimum of 18 Days Special Paid Leave in a rolling 12-month period for Public Duties commitments (such as a Magistrate).
• Special Paid Leave for community volunteering up to 12 days a year for Special Constables and 6 days a year for other volunteering.
• Enhanced parental and adoption leave.
• Shrivenham has good travel links with free car parking. Other facilities are a Sports & Social club, a Gym complex, stables, a Golf Course and onsite Mess & Retail shops.
• A Civil Service pension with an employer contribution of 28.97%

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